This is not a traditional Executive Assistant role.
We are seeking a highly capable Executive Business Partner to work directly alongside the CEO across executive operations, organizational coordination, and strategic initiatives.
This role is designed for someone who can operate as a true extension of leadership — balancing high-level executive support with operational follow-through, business judgment, and long-term organizational impact.
The ideal candidate thrives in high-accountability environments, anticipates needs before they arise, and enjoys helping leadership stay organized, focused, and operationally effective. This role offers long-term growth into broader Chief of Staff and operational leadership responsibilities.
Key Responsibilities
Executive Support & Partnership
- Manage a high-volume executive inbox, including email triage and follow-up coordination
- Maintain and prioritize a dynamic executive calendar and scheduling requests
- Coordinate domestic and international travel arrangements and logistics
- Prepare meeting agendas, executive summaries, presentations, and follow-up action items
- Protect executive time by prioritizing business-critical activities
- Handle confidential business matters with professionalism and discretion
- Serve as a liaison between executive leadership and internal/external stakeholders
Operations & Business Coordination
- Track company initiatives and help drive accountability across departments
- Support cross-functional communication between operations, development, construction, accounting, and leadership teams
- Assist with executive reporting, dashboards, and operational summaries
- Help improve workflows, systems, and organizational processes
- Coordinate special projects and business initiatives as directed by the CEO
- Support implementation of tools, systems, and AI-enabled operational improvements
Strategic & Chief of Staff Development
- Assist with operational planning and executive-level coordination
- Help monitor organizational priorities and project execution
- Gradually assume increased operational and strategic responsibilities over time
- Support leadership with prioritization, communication, and decision-making processes
Requirements
- 10+ years of executive support, operations, project coordination, or related experience
- Experience supporting senior executives, founders, or leadership teams
- Exceptional organizational and multitasking abilities
- Strong written and verbal communication skills
- High level of professionalism, discretion, and emotional intelligence
- Strong problem-solving and prioritization skills
- Advanced proficiency with Microsoft Office and/or Google Workspace
Benefits
- Competitive base salary
- Performance-based bonus opportunities
- Health, dental, and vision benefits
- PTO and paid holidays
- Long-term career growth opportunities