Executive Asst to the CEO

Job Title: Executive Assistant to CEO

Position reports to: CEO

Job Classification: Full-Time/Exempt

Job Summary

The Chief of Staff serves as the leader of the Executive Office and a trusted advisor to the CEO, translating strategic priorities into measurable results across Electra Grid Solutions, Electra Lines, and affiliated ventures. This role drives organizational alignment, operational discipline, executive communications, and cross-functional execution while ensuring the CEO remains focused on growth, client relationships, strategic partnerships, culture, and long-term value creation.

Job Duties and Responsibilities

Executive Office & Governance

• Manage CEO priorities and strategic calendar.
• Prepare executive briefings and decision-making materials.
• Track company initiatives and foll up on executive decisions.
• Manage confidential and high impact projects.
• Coordinate Board of Directors and Executive Leadership meetings.
• Representing the CEO in internal meetings as delegated.

Strategic Planning & Leadership

• Lead execution of:
• Annual strategic plan
• Quarterly Business Reviews (QBRs)
• OKRs and KPIs across all business units
• Leadership scorecards
• Company dashboards and reporting systems
• Enterprise-wide executive reporting
• Ensure every initiative is aligned, measured, and delivered with accountability.

Business Development & Client Strategy

• Partner with CEO to drive growth and strengthen client relationships.
• Key Utility relationships: Southern Company, Georgia Power, Entergy, Duke Energy, Dominion, Ameren, PSEG, NiSource, TVA, and municipal utilities.
• Opportunity pipeline management
• Proposal tracking and win-rate improvement.
• CRM oversight and reporting
• Conference and industry event preparation
• Executive presentations and client materials

Joint Venture Management

• Coordinate with Joint Venture leadership to ensure alignment and performance.
• Lead weekly executive meetings.
• Track opportunities and pipeline.
• Oversee financial and performance reporting.
• Support resource planning and staffing alignment.
• Manage risk identification and mitigation.
• Track executive action items.
• JV Dashboard Ownership:

1. Revenue and margin

2. Pipeline and backlog.

3. Proposal status

4. Crew availability

5. Safety metrics

6. Client issues

Diversity Certifications & Supplier Registration Management

• Serve as the executive leader for supplier diversity strategy and compliance.
• Oversee all certifications and renewals.

1. WBENC

2. NMSDC

3. SBA

4. DBE

5. MBE/WBE

6. State and local certifications

• Manage registration with utility, EPC, and government clients.
• Maintain Avetta, ISNetworld, and contractor qualifications systems.
• Coordinate insurance, safety, and financial documentation.
• Find new certification opportunities aligned with growth.
• Dashboard Oversight

1. Certification status and renewal tracking

2. Customer registrations

3. Compliance requirements

4. Outstanding action items

Diversity Certifications & Supplier Registration Management

• Maintain real-time executive dashboard providing visibility into financial, operational, business development, safety, and workforce performance metrics.
• Deliver executive summaries and decision-support reporting as needed.
• Daily CEO Desktop Report (7:30AM)-

1. Cash position

2. Revenue booked

3. Proposal activity

4. Safety incidents and Good Catches

5. Crew utilization

6. Customer issues

7. Executive priorities

8. Calendar highlights

9. Critical approvals

10. Recruiting updates

• Weekly Executive Report

1. Revenue and backlog

2. Business development pipeline

3. Proposal status and win rate.

4. Operational performance

5. Financial KPIs

6. HR and recruiting metrics.

7. Safety scorecard

8. Diversity and certification updates

9. Executive action items

Internal Leadership & Organizational Development

• Partner with:

1. President (future)

2. Vice President and Directors

3. HR, Finance, Operations, Safety, Business Development

• Leadership Summit Planning
• Leadership Academy coordination
• Quarterly Town Halls
• Employee Communications
• Organizational design and development

CEO Office Communications

• Own executive messaging and internal/external communication

1. Weekly CEO updates

2. Monthly Leaderships Reports

3. Quarterly "State of the Company"

4. Executive presentations

5. Board materials

6. Industry speaking engagement support.

Cross-Functional Coordination

• Function as the primary liaison across:

1. Executive Leadership

2. Operations

3. Finance

4. Human Resource

5. Safety

6. Business Development

7. Marketing & Communications

8. Estimating & Proposals

9. Joint Venture Leadership

10.External strategic partners

• Ensure every initiative includes:

1. Executive sponsor

2. Defined timeline

3. Accountability owner

4. KPI metrics

5. Weekly status reporting

6. Risk mitigation plan.

Metrics for Success

• Business Performance

1. Strategic initiatives completed on time

2. Proposal wins rate.

3. Executive action items completed.

4. Pipeline visibility

5. Leadership meeting effectiveness

• Leadership Impact

1. Cross-functional collaboration

2. Decision turnaround time

3. Employee communication cadence

4. Leadership accountability

5. Issue resolution with SLAs.

Ideal Candidate & Experience

• Ten plus years' executive leadership or management consulting experience.
• Experience in construction, utilities, infrastructure, or engineering preferred.
• Strong financial and operational acumen
• Experience supporting C-Suite executives.

Skills

• Exceptional written and verbal communication
• Executive presence and influence
• Strategic thinking and problem solving
• Financial and operational analysis
• Program and project leadership
• Change management
• High degree of discretion and confidentiality
• Ability to influence without direct authority.
• Advance project management
• Change management leadership.
• Prominent level of confidentiality and discretion
• Strong relationship-building capabilities

Education

• Bachelor's degree required
• Master's degree preferred

Decision Authority: Thios role is empowered to:

• Represent the CEO in internal meetings.
• Make operational decisions within delegated authority.
• Hold leaders accountable for commitments.
• Escalate strategic risks.
• Coordinate cross-functional teams.
• Drive execution across multiple companies.

Additional Notes

• This job description is not intended to be all-inclusive. Other duties may be assigned as needed to meet the goals of the organization.

Join Our Team

At Electra Grid Solutions, we're driving growth and innovation in non-union markets by delivering reliable, sustainable, and high-quality energy infrastructure solutions. If you are a motivated business development professional with strong relationship-building skills and a passion for advancing the energy industry, we want to hear from you.

Electra Grid Solutions, LLC is an equal opportunity employer.