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Executive Assistant

Comfort Inn Gateway

Williamsburg, VA

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JOB DETAILS
SKILLS
Accounting, Accounting Software, Accounts Payable, Administrative Skills, Calendar Management, Compensation and Benefits, Cross-Functional, Detail Oriented, Documentation, Event Management, Executive Assistant Skills , File Systems, Finance, Hotel Management, Leadership, Meeting Minutes, Microsoft Office, Multitasking, Onboarding, Organizational Skills, Presentation/Verbal Skills, Record Keeping, Reporting Skills, Request for Proposals (RFP), Systems Maintenance, Team Player, Time Management, Travel Planning, Writing Skills
LOCATION
Williamsburg, VA
POSTED
Today
Executive Assistant

HMP Properties, a hotel development and management company, based in Williamsburg, VA is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to the CEO and leadership team of a dynamic hospitality ownership & management company. This role requires a high level of discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Reports To: CEO with secondary reporting to COO

Key Responsibilities:

  • Executive Support:
    • Manage calendars, schedule meetings, and coordinate travel arrangements for the CEO
    • Prepare reports, presentations, and correspondence
    • Attend meetings, take minutes, and follow up on action items
    • Handle confidential information with discretion
  • Payroll & HR Support:
    • Assist with benefits administration
    • Assist with onboarding and offboarding processes
    • Assist with employee communications and events coordination
    • Assist with scheduling interviews
    • Help maintain HR records and documentation
    • Employee files
    • Other filing
  • General Administrative Duties:
    • Maintain organized filing systems (digital and physical)
    • Support cross-functional projects and initiatives as needed

Qualifications:

  • Proven experience as an Executive Assistant or similar role
  • Ability to handle sensitive information with integrity
  • Strong organizational and time management skills
  • Excellent written and verbal communication
  • Proficiency in Microsoft Office 365 and its programs
  • Experience with accounts payable
  • Some experience in the request for proposal and proposal review process

Preferred Skills:

  • Experience providing leadership support
  • Familiarity with accounting and finance functions
  • Knowledge of the hotel business and M3 Accounting System a plus
  • Ability to work independently and as part of a team

Desired Skills:

  • Confidentiality
  • Filing Skills
  • Administrative Operations
  • Time Management
  • File Systems
  • Attention to Detail
  • Coordination Skills
  • Administrative Duties
  • Self-Motivation
  • Professional Attitude

About the Company

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Comfort Inn Gateway