Administrative Skills, Community Support, Detail Oriented, Documentation, Establish Priorities, Executive Assistant Skills , Leadership, Logistics, Multitasking, Nonprofit, Onboarding, Operational Support, Organizational Skills, Presentation/Verbal Skills, Project Management Software, Scalable System Development, Startup, Technical Support, Time Management, Writing Skills
Organization: LoopRoots Foundation
Location: Scottsdale, Arizona (Local Preferred)
Commitment: 20–25 hours per week
Start Date: Immediate
About Us
LoopRoots Foundation is amission-driven organization focused on supporting families impacted by incarceration through transportation access, reentry support, and wellness programs. We are building a scalable platform that combines technology and community support to create real, lasting impact.
Position Overview
We are seeking a highly organized and dependable Executive Assistant to support the Founder with day-to-day operations, scheduling, and coordination. This role is ideal for someone who is proactive, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
This is a hands-on role with direct exposure to leadership, operations, and strategic growth initiatives.
Key Responsibilities
- Manage and coordinate the Founder's calendar, meetings, and scheduling
- Organize internal communications and follow-ups across teams
- Assist with onboarding coordination and team logistics
- Track tasks, deadlines, and project progress
- Prepare notes, summaries, and documentation from meetings
- Support administrative and operational workflows
- Help ensure accountability across team members and departments
Qualifications
- Strong organizational and time management skills
- Excellent written and verbal communication
- Ability to prioritize and manage multiple tasks independently
- Comfortable working in a fast-paced, startup-style environment
- Reliable, responsive, and detail-oriented
- Experience with tools like Google Workspace, Zoom, or project management tools is a plus
What You'll Gain
- Direct experience working with a Founder and leadership team
- Exposure to nonprofit operations, startup growth, and strategy
- Opportunity to build and refine executive-level support skills
- Potential for transition into a paid role as the organization grows
How to Apply
Please submit your resume and a brief note explaining your interest in the role. Qualified candidates will be contacted to schedule a virtual interview.