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Executive Assistant, Vice President of Academic Affairs

Lamar State College Port Arthur

Port Arthur, TX

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JOB DETAILS
SALARY
$45,000–$50,000 Per Year
SKILLS
Academic Affairs, Administrative Skills, Adobe Product Family, Billing, Budgeting, Calendar Management, Computer Security, Contract Creation, Copying Machines, Distribution Management, Driver's License, Educational Administration, Executive Assistant Skills , Higher Education, Inventory Management, Mail Processing, Meeting Minutes, Microsoft Certifications, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, Printers, Reporting Skills, Seminars, Telephone Triage, Time Management
LOCATION
Port Arthur, TX
POSTED
9 days ago

Executive Assistant, Vice President of Academic Affairs

Salary

$45,000.00 - $50,000.00 Annually

Location

Lamar State College Port Arthur

Job Type

Classified

Job Number

202500121

Organization

VP for Academic Affairs

Opening Date

06/09/2026

FLSA

Non-Exempt

  • Description
  • Benefits
  • Questions

Lamar State College Port Arthur is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including and as it pertains to pregnancy and wages), national origin, disability, age, genetic information, protected veteran status, and/or retaliation.

If you have questions, please email the Human Resources department at HumanResources@lamarpa.edu or call 409-984-6560.

LSCPA's Annual Security and Fire Safety Report is provided in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 USC § 1092(f), 34 CFR 668.46).

Job Summary

The Executive Assistant has responsibilities that include, but are not limited to, performing complex administrative work for the Academic Affairs Department. This is a full-time position that reports to LSCPA's Academic Affairs Department.

Duties/Responsibilities

  • Provides administrative support for the Vice President of Academic Affairs
  • Greets and provides information to visitors
  • Prepare Faculty Contracts
  • Prepares requisitions, invoices and receiving reports
  • Maintain complaint log in compliance with SACSCOC and LSCPA policies
  • Reconciles office budget with system records on a monthly basis
  • Maintains the Academic Calendar for the college.
  • Maintains a calendar for the Madison Monroe Conference room
  • Plan and Coordinate Convocation at start of each semester.
  • Coordinate distribution and collection of End of Course Evaluations
  • Distribute applications and coordinate Faculty and Staff incentive Awards
  • Triage incoming telephone and email communications and appointment requests.
  • Take minutes and store/retain documents needed for meetings and events, as requested
  • Open, sort, and route mail
  • Make travel agreements and complete appropriate forms, encumbrance, and vouchers
  • Assist at selected on-campus and off-campus events and functions, as requested
  • Monitor and report facility, IT, and security needs to designated personnel
  • Maintain inventory of office supplies and replenish, as needed
  • Compile information, organize data, and generate reports and summaries using Word, Excel, Banner, Adobe Sign, and other software commonly used on campus.
  • Exercise independent judgement concerning matters requiring the Vice President's attention to assure timely action.
  • Provide information and services for other departments as needed
  • Verify Vacation/Sick Leave Reports (F3.6) for employees reporting to the Vice President
  • Comply with campus policies and procedures
  • Other related duties, as assigned

Minimum/Preferred Qualifications

Minimum Qualifications:

  • Associates degree from a regionally accredited college or university (experience may be substituted for education requirement)
  • Two (2) years of experience in jobs leading to this or similar jobs
  • Valid driver's license

Preferred Qualifications:

  • Experience in Higher Education
  • Microsoft certifications in word and/or excel

Supplemental Information

Physical Requirements:

This position requires employees to remain in a stationary position most of the time; move to various locations on and off campus; move about inside an office to access documents, office equipment, etc.; and operate a computer or other office equipment, such as a printer or copy machine.

Work Hours:

Monday - Friday; 40 hours per week.

Travel:

Occasional travel for seminars and training.

Lamar State College Port Arthur is an E-Verify Employer.

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Click here for the Security Sensitive Release Form located at the bottom of the page.

01

What is your highest level of education attained?

  • High School Diploma or equivalent
  • Associates degree
  • Bachelors degree
  • Masters degree
  • Doctoral degree

02

How many years of experience do you have in this type of position?

  • 7+ years
  • 5 - 7 years
  • 3 - 5 years
  • 1 - 3 years
  • Less than 1 year

03

Do you have experience in higher education environments? If yes, please explain.

04

How would you rate your proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)?

  • Basic
  • Intermediate
  • Advanced

05

Do you hold any Microsoft Office Certifications? If yes, please list all certifications.

06

Do you have experience with Ellucian Banner?

  • Yes
  • No

07

Do you have a valid drivers license?

  • Yes
  • No

Required Question

Employer Lamar State College Port Arthur

Address P.O. Box 310

Port Arthur, Texas, 77641

Website https://www.lamarpa.edu/index.html

About the Company

L

Lamar State College Port Arthur