Administrative Skills, Calendar Management, Communication Skills, Dental Insurance, Detail Oriented, English Language, Establish Priorities, Event Management, Executive Assistant Skills , International Business, Interpersonal Skills, Japanese Language, Leadership, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multilingual, Multitasking, Operational Communications, Operational Strategy, Operational Support, Operations Management, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Project/Program Coordination, Proofreading, Reporting Skills, Research Administration, Research Skills, Schedule Development, Team Player, Travel Planning, United States Department of Energy (DOE), Vendor/Supplier Management, Vision Plan
Japanese Bilingual Executive Assistant
Location: Torrance, CA
Salary: $65,000-$70,000 (DOE)
We are a growing international company seeking a highly organized and proactive Japanese Bilingual Executive Assistant to support a strategic executive leader in a fast-paced business environment.
This position is ideal for someone who enjoys high-level executive support, thrives in a dynamic workplace, and is comfortable managing multiple priorities while working closely with leadership.
You will play an important role in supporting executive operations, communication, project coordination, and business initiatives in both Japanese and English.
Position Summary
The Executive Assistant will provide direct support to a senior executive, managing schedules, communications, meetings, travel coordination, and various strategic projects.
The ideal candidate is bilingual in Japanese and English, detail-oriented, adaptable, professional, and able to handle confidential matters with discretion.
Key ResponsibilitiesExecutive Support
- Manage complex calendars, meetings, and travel arrangements
- Attend meetings, take meeting notes, and follow up on action items
- Prepare presentations, reports, and correspondence in Japanese and English
- Handle confidential and sensitive information professionally
Communication & Coordination
- Serve as a liaison between executives, clients, vendors, and internal teams
- Screen and prioritize emails, calls, and communications
- Support smooth communication across departments and international stakeholders
Project & Office Coordination
- Assist with strategic projects and follow up on deliverables
- Coordinate company events and team activities
- Support office operations and vendor management
- Organize and maintain electronic and physical documents
Research & Administrative Support
- Conduct research and prepare summary reports
- Translate and proofread documents as needed
- Support executives with additional administrative tasks
Qualifications
- 5+ years of Executive Assistant, Executive Secretary, or high-level administrative support experience
- Native-level Japanese and strong English communication skills
- Excellent organizational and multitasking abilities
- Strong attention to detail and problem-solving skills
- Ability to work in a fast-paced environment with changing priorities
- Professional communication and interpersonal skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Preferred Qualities
- Proactive and resourceful mindset
- Ability to anticipate executive needs
- Flexible and adaptable personality
- Strong sense of professionalism and confidentiality
- Comfortable supporting a busy executive schedule
Why Join Us?
- Opportunity to work closely with executive leadership
- Dynamic and international business environment
- High-impact role with exposure to strategic operations
- Collaborative and fast-moving workplace
- Opportunity to grow alongside the company
Benefits
- Medical / Dental / Vision Insurance
- Paid Time Off (PTO)
- Paid Vacation
- Flexible Spending Account (FSA)
- Life Insurance (Employee-paid Group AD&D and Voluntary Life AD&D)
- Disability Insurance (CA SDI and Employee-paid LTD)
- Pet Discount Plan
- 401(k) Plan (Pre-tax and Roth Options Available)
Language Requirement
- Japanese (Required)
- English (Required)
Employment Type
Full-time
Schedule
Monday to Friday
Additional flexibility may occasionally be required depending on executive schedules.
Work Location
Torrance, CA
For any questions or inquiries regarding this position, please contact Satomi Honda:
213-448-7822 or satomi.h@huminaresource.com