Executive Assistant to the Vice President of Student Development

BELHAVEN UNIVERSITY Executive Assistant to the Vice President of Student Development

Belhaven University is an innovative and academically progressive institution built on the timeless principles of scholarship service and biblical truth. Since its founding, Belhaven University has sought to fulfill the mission expressed in its motto "To serve not to be served." Our Standard is Christ," is the identifier of Belhaven University because as an institution, we are committed to honoring the Lord in all we do. Located in Jackson, Mississippi, we are one of Americas most innovative and fastest-growing private schools, serving nearly 3,500 undergraduate and graduate students. This includes the 940 traditional students in Jackson. Belhaven University was an early innovator in accelerated adult education and has equally led the way among Christian schools in establishing robust online degree programs.

Description of Position

The Executive Assistant to the Vice President of Student Development is responsible for assisting the Vice President of Student Development in the overall administration of the department of Student Development. The Executive Assistant seeks to enhance the mission of the University by partnering with faculty, staff, and students in the common goal of developing mature and discerning men and women who seek to impact the world through service to Christ and others. The Executive Assistant is responsible for the secretarial, clerical, and administrative duties in the department of Student Development, including data input, file management, electronic correspondence, phone calls, scheduling, and report generation. The Executive Assistant also serves as the welcoming receptionist for the Office of Student Development and assists the department in event coordination and interaction with faculty, staff, and students. Furthermore, the Executive Assistant enables the Vice President of Student Development to increase his/her efficiency and effectiveness. This position reports directly to the Vice President of Student Development.

Responsibilities

• Serve as the initial point of contact for faculty, staff, students, and the public that are seeking assistance from the office of Student Development. • Answer and coordinate incoming phone calls and walk-in visits • Perform general office duties such as reception, typing, word processing, filing, duplication, and distribution of materials and email. • Manage Student Development email account • Maintain the Vice President of Student Developments calendar by scheduling and arranging meetings. • Maintain budgetary records for the entire department of Student Development. • Assemble materials and prepare letters, emails, as needed by the Vice President of Student Development to respond to requests or to conduct his/her work efficiently. • Maintain filing systems, hard and digital, to ensure the prompt availability of accurate information. • Assist in the process of updating assorted student life forms and signs • Process outside inquiries regarding alumni, student conduct. • Process re-entry clearance forms from the Admissions Office • Order supplies for the department of Student Development. • Track room assignments and changes in the residence halls and resolve problems in accordance with established procedures. • Respond to inquiries, problems, and complaints related to housing from staff, students, and parents. • Coordinate the recruitment, selection, training, and scheduling of any student workers. • Serve as requested in residential department meetings, university meetings, and/or committees. • Serve as a part of the chapel staff every Tuesday morning and assist the Vice President of Student Development with attendance records and exemptions for chapel. • Maintain the conference room and common areas in all Student Development office spaces. • Perform any other duties or tasks assigned by the Vice President of Student Development.

Qualifications

• The successful candidate must articulate a Christian worldview in their area of service and must fully support the Universitys Vision, Mission, and Statement of Faith. https://www.belhaven.edu/about/mission • A Bachelors degree is highly preferred but not necessary. • Previous experience in an administrative role is also preferred but not necessary. • Must have the ability to work independently, organize, and manage priorities, handle multiple projects, problem-solve, and exercise good judgment in a dynamic environment. • The ability to adapt quickly and possess strong technology skills, including advanced knowledge of Microsoft Office products with emphasis on Word and Excel applications, is required. • Attention to detail and proficiency in office technology are essential. • Professional communication skills with diverse audiences, including faculty, staff, students, and community leaders, will be important. • Must be willing to work occasional evening and weekend hours. • Must be sensitive and respectful of proprietary and confidential information.

Application Process

To be considered for this position, a complete application packet must be received. The complete application packet will include the following:

• Letter of Intent, including an explanation of how your prior experience fulfills the above responsibilities and qualifications • Resume • Please prepare a brief account, no more than 750 words, of your spiritual pilgrimage, including the time and circumstances surrounding your becoming a believer in Christ and your current relationship with Christ. Please click on this link https://www.belhaven.edu/pdf/employment/letter-of-employment-commitment.pdf to review Belhaven Universitys Commitment Statement, including our employee expectations. Should you receive a job offer, you will be asked to sign accepting this commitment. • Only applicants who submit all required items will be considered. • Send or email complete application packet to Office of Student Development

sdevelopment@belhaven.edu