Executive Assistant to the Vice President for Student Affairs

Executive Assistant to the Vice President for Student Affairs

Salary

$51,978.00 Annually

Location

York County, SC

Job Type

FTE - Full-Time

Job Number

2026081S

Agency

Winthrop University

Opening Date

06/08/2026

Closing Date

6/22/2026 11:59 PM Eastern

Agency Specific Application Procedures:

To apply go to https://winthrop.peopleadmin.com/postings/21833.

Class Code:

AH10

Position Number:

2026081S

Normal Work Schedule:

Monday - Friday (8:30 - 5:00)

Pay Grade

GEN07

Hiring Range - Min.

$51,978.00

Hiring Range - Max.

$51,978.00

Opening Date

06/08/2026

EEO Statement

Equal Opportunity Employer

Veteran Preference Statement

South Carolina is making our Veterans a priority for employment in state agencies and institutions.

• Description
• Benefits

Job Responsibilities

Reporting to the Vice President for Student Affairs, the Executive Assistant provides high-level administrative support to the Vice President and the Division of Student Affairs, manages complex and confidential university business, coordinates executive workflows and communications and supports divisional projects, programs, financial processes and strategic initiatives. The incumbent manages daily operations and serves as a key liaison among Student Affairs departments, university offices, students, families, external partners and other constituents in support of divisional priorities and to advance the work of the Vice President and Student Affairs Executive Team.

Executive Administrative and Operational Support

• Provides high-level executive administrative and operational support to the Vice President for Student Affairs and serves as a primary point of contact for internal and external constituents.
• Manages complex communications, scheduling, office operations and sensitive inquiries while ensuring efficient executive workflows.
• Triages and manages sensitive inquiries and concerns from students, families, faculty, staff and external stakeholders, applying policies and procedures to determine appropriate action and escalating complex or high-impact matters to senior leadership.

Divisional Programs, Special Projects, and Strategic Initiatives

• Provides high-level coordination and project management support for divisional programs, special projects and strategic initiatives as assigned.
• Supports the planning, coordination and follow-up for divisional priorities, including events, recognition programs, annual meetings, student-centered initiatives, vendor-supported programs and executive-level projects.
• Co-coordinates key divisional programs and initiatives, including Close Scholars and Student Government Association support, partnering with campus and external stakeholders to deliver well-organized, mission-aligned and professional programs and services.

Communications, Brand, Reports, and Digital Presence

• Supports executive communications, divisional branding, reporting and digital presence for the department and division.
• Assists with creating and maintaining communications, reports, presentations, website content, social media content, public relations materials, brochures, annual reports, divisional updates and other materials that reflect the priorities, voice and standards of the department.
• Researches and analyzes divisional information, data and issues of current interest to support executive communications, leadership materials, reports, presentations and university-level requests.
• Coordinates with campus partners and stakeholders to ensure divisional communications are accurate, timely, accessible, mission-aligned and professionally presented.

Financial, Budget, and Personnel Support

• Provides financial, budgetary, procurement and personnel support for the department and assigned divisional programs, initiatives and accounts, in partnership with the Director of Student Affairs Operations.
• Supports budget monitoring and financial processes, including tracking expenditures, reconciliations, purchasing, travel, billing and vendor payments.
• Assists with budget inquiries, financial records and coordination with appropriate university offices to ensure timely, accurate and compliant processing.
• Supports personnel processes, including student and temporary employee hiring, onboarding, I-9 and E-Verify coordination, scheduling, training, timesheet review, supervision and evaluation of student office assistants and digital media assistants.

University and Divisional Committee Support

• Provides logistical, administrative and agenda support for university and divisional committees, leadership meetings, search processes and executive-level projects.
• Supports preparation for Board of Trustees and governance-related meetings, including agenda curation, collection and organization of materials, meeting preparation, documentation, follow-up tracking and recording secretary duties when needed.
• Assists with staffing divisional search committees and coordinating related logistics, communications, materials, schedules and documentation.
• Provides administrative support to departments within the division as needed to support continuity, responsiveness and effective operations.

Minimum and Additional Requirements

• Bachelor's degree.
• Three years of relevant administrative support experience.
• Advanced knowledge of office management practices and executive support functions, including budgeting, financial recordkeeping, procurement, travel processes, personnel support, program coordination, event logistics, employment processes and divisional communications.
• Strong organizational, analytical and problem-solving skills.
• Ability to manage multiple complex and time-sensitive priorities while maintaining accuracy and professionalism.
• Effective oral and written communication skills.
• Strong interpersonal and customer-service skills and the ability to interact effectively with students, families, faculty, staff, administrators, university leadership, donors, community partners and external constituents.
• Demonstrated ability to exercise discretion, sound judgment and initiative when handling sensitive, confidential and high-impact matters.
• Ability to learn and effectively use university systems and technology platforms required to perform position duties at a high level.

Preferred Qualifications

• Experience providing administrative support to a high-level executive, preferably in an institution of higher education.
• Experience with general office operations, including program coordination, budget management, hiring processes, student supervision, event logistics, website content management, social media platforms and executive-level communications.
• Proficiency with Office365 products, Adobe products, Banner or other financial management systems, Qualtrics, virtual communication platforms and other software systems used to support office operations, communications, assessment and project management.

Additional Comments

Travel/Overtime Requirements: Occasional work outside of normal office hours may be required in support of divisional and university commitments, including Board of Trustees meetings, divisional events, student programs, award ceremonies and other Student Affairs initiatives.

Telecommuting: Employees are not eligible for telecommuting/remote work during their 12-month probationary period. After that time, certain positions may be eligible for telecommuting/remote work at the discretion of the supervisor and in accordance with Winthrop policies.

To apply go to https://winthrop.peopleadmin.com/postings/21833.

Benefits for State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

Employer State of South Carolina

Agency Winthrop University Address 303 Tillman Hall

Rock Hill, South Carolina, 29733

Phone 803-323-2273

The language used in this document does not create an employment contract between the employee and the agency. This document does not create any contractual rights or entitlements. The agency reserves the right to revise the content of this document, in whole or in part. No promises or assurances, whether written or oral, which are contrary to or inconsistent with the terms of this paragraph create any contract of employment.