Executive Assistant to the Town Manager & Council

Executive Assistant to the Town Manager & Council

Salary

$99,569.60 - $128,279.01 Annually

Location

Town of Los Gatos, CA

Job Type

Full-Time

Job Number

2026-007

Department

Town Managers Office

Opening Date

05/12/2026

Closing Date

Continuous

• Description
• Benefits
• Questions

Executive Assistant to the Town Manager & Council

This recruitment is open until filled, with application reviews on dates listed below. This recruitment may close at any time.

May 29, 2026

June 12, 2026

June 26, 2026

July 3, 2026

Hourly Rate: $47.87 - $61.67 per hour

Plus, excellent health and retirement benefits, and 3% COLA increase in July 2026.

Placement on the salary schedule will be based on qualifications and direct work experience.

The Town of Los Gatos is seeking an exceptional, highly skilled Executive Assistant to provide advanced administrative, project, and analytical support to the Town Manager and Town Council. This is a key position within the Town Managers Office, serving as a professional ambassador of the organization and ensuring smooth daily operations at the highest levels of Town leadership. This position will report to the Town Manager or their designee.

This role provides a unique opportunity to support executive leadership, contribute to high-impact municipal initiatives, and play a critical role in supporting transparent, responsive local government. See the Executive Assistant to the Town Manager job classification for more information.

The Ideal Candidate

The successful candidate will embody:

• Professionalism & Confidentiality: Ability to handle sensitive information with discretion.
• Exceptional Communication Skills: Clear, concise writing and confident interpersonal communication.
• Strong Organizational Skills: Skilled at managing multiple priorities and deadlines with thoroughness and accuracy.
• Adaptability & Flexibility: Thrives in a dynamic, fast-changing environment with competing demands and changing priorities and needs.
• Political Acumen: Understands the importance of tact, diplomacy, and relationship management.
• Commitment to Public Service: A passion for serving the community and supporting effective local government.

Supporting Elected Officials: Experience supporting elected officials within a council manager form of government.

• Decision Making/Independent Judgement: Exhibits strong independent judgment when evaluating options and determining optimal solutions.

Work Schedule: The normal work week for this position is Monday through Friday, in-person, with occasional extended or irregular hours. A flexible work schedule option may be available.

Duties and Responsibilities

Essential responsibilities and duties may include, but are not limited to, the following:

• Performs general as well as complex administrative support functions on behalf of the Town Manager and Town Council. These entail the use of independent judgment and a thorough knowledge of the Towns policies, procedures, and organization.
• Coordinates and tracks Town Council agendas, action items, and follow up assignments to ensure timely implementation of Council direction.
• Supports executive level policy development and implementation by coordinating schedules, materials, deadlines, and interdepartmental communications related to Town Manager and Town Council priorities.
• Serves as a liaison between the Town Managers Office, Town Council, Town departments, the Town Attorney, and external agencies to facilitate effective governance and decision making.
• Initiates and responds to correspondence to and from the Town Managers Office and Council.
• Produces a variety of documents and visual aids, including letters, memos, presentations, reports, charts, and computer-aided illustrations.
• Screens telephone calls, visitors, and mail for the Town Manager, administrative staff, and Town Council, directing them to the appropriate official or department.
• Disseminates diverse, often sensitive, information to interested parties and may research appropriate inquiries.
• Arranges and maintains appointment schedules, meetings, conferences, and trips for the Town Manager, administrative staff, and Council members.
• Establishes and maintains necessary record systems, tracking long-term/tickler files, and may develop reports based on data provided by such systems.
• Attends meetings and prepares summaries, minutes, and notes. Directs the work of other clerical employees.

Operates a variety of office and computer equipment and software.

• May provide training and technical guidance to other staff.
• May be assigned as a Disaster Service Worker, as required.
• Performs related duties and responsibilities as required.

Minimum Qualifications

Any combination of experience and training that would likely provide the required knowledge, skills and abilities is qualifying.

Education: Completion of the twelfth grade or equivalent.

Experience:

• Six ( 6) years of increasingly responsible experience in clerical and secretarial work with at least two years of office management or supervisory experience, AND,
• At least two (2) years of experience providing full range administrative support to high level public officials, executive leadership, or elected officials.

Acceptable Substitution

• College-level coursework or a college degree may be substituted for up to two years of work experience on a year-to-year basis at the Towns discretion.

Application and Selection Process

To be considered for this career opportunity, click the "Apply" button to complete the online application form. All application materials must be submitted online. Resumes may be attached but not accepted in place of a complete online application.

Only complete applications will be accepted. Applications will be screened in relation to the criteria in this job announcement. Applicants with the most relevant qualifications will be invited to interview. The information in this announcement may be modified or revoked without notice and does not constitute an express or implied contract. For technical questions, visit

GovernmentJobs Support.

The Town of Los Gatos is an equal-opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status, or any other consideration made unlawful under any federal, state or local laws. The Town of Los Gatos is committed to offering reasonable accommodation to job applicants with disabilities. If you need assistance or accommodation due to a disability, contact us at (408) 399-5743 or at HR@losgatosca.gov.

This is a Confidential (At-Will / Unrepresented) position.

Please refer to the Benefit Summaries posted on the Town of Los Gatos Human Resources Department Webpage.

01

Instructions: Each candidate must complete this Supplemental Questionnaire as part of the application and screening process. Initial evaluation of your qualifications for this position will be determined by your responses and the manner in which you respond to these questions, in addition to the information you provide on the standard Town Employment Application. APPLICATION SCREENER(S) WILL NOT REFER TO YOUR RESUME RELATIVE TO YOUR RESPONSES TO THIS QUESTIONNAIRE. Do not write "See Resume" as a response for any question. Clarity, conciseness, and completeness of responses are factors considered in the qualification screening process of these responses. Responses will be evaluated and only those applicants who demonstrate the best potential in meeting the Towns needs will be given further consideration in the selection process. Confirm you understand this statement.

• Yes
• No

02

What is your level of education?

• High School Diploma or GED
• Some College
• AA/AS Degree
• Bachelors Degree
• Post-Graduate Degree
• Did not graduate from high school

03

How many years of experience do you have providing full range administrative support to high level public officials, executive leadership, or elected officials?

• 0 years to less than 1 year
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• 5 years to less than 6 years
• 6 years to less than 7 years
• 7 years to less than 8 years
• 8 or more years

04

Please describe your experience providing high-level administrative support to executive leadership, including the title of the position(s) you supported, years in the position and duties. Write N/A if you do not have experience.

05

Do you have experience working in municipal, county, or state government?

• No
• Yes

06

If you answered yes to question 5, briefly describe your experience, including the name of the agency(ies), the position title and responsibilities, and length of service. Write N/A if you do not have experience working in municipal, county, or state government.

07

Briefly tell us why you are interested in the Executive Assistant to the Town Manager and Council position and why you want to work for the Town of Los Gatos.

08

Which statement best describes your experience preparing written materials for senior executives, elected officials, boards, or similar decision makers?

• No experience preparing executive level written materials
• Limited experience preparing routine emails, memos, or meeting notes
• Moderate experience preparing clear, polished materials with manager review
• Strong experience independently preparing agendas, briefings, reports, or correspondence for senior leadership
• Extensive experience drafting complex, sensitive, or high visibility materials with minimal direction

09

Which statement best describes your analytical experience in an administrative or executive support role?

• No experience analyzing information or data
• Limited experience gathering information or summarizing basic details
• Moderate experience comparing information, identifying issues, and preparing summaries
• Strong experience analyzing data, documents, or operational information to support decisions
• Extensive experience independently researching, analyzing, and presenting findings with recommendations

Required Question

Employer Town of Los Gatos

Address 110 E. Main Street

Los Gatos, California, 95030

Phone 4083995743

Website http://www.losgatosca.gov