Executive Assistant to the Provost and Senior Vice President for Academic Affairs

Position Details

Position Information

• Position Type: Professional Staff
• Faculty Track: Position Title: Executive Assistant to the Provost and Senior Vice President for Academic Affairs
• Employment Status: Full Time
• Months: 12
• Campus: Biddeford, ME

Description The Executive Assistant to the Provost and Senior Vice President for Academic Affairs (SVPAA) serves as the primary administrative partner to the Provost and SVPAA, providing comprehensive support to the Office of the Provost. This role combines high-level executive support, strategic coordination, and operational leadership. The Executive Assistant ensures smooth day-to-day operations, advances key institutional initiatives, and serves as a trusted liaison across the University and with external stakeholders. This position requires exceptional judgment and the ability to balance strategic responsibilities with hands-on administrative execution.

About the University of New England UNE is Maines largest private university with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the states top provider of health professionals and home to Maines only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

Benefits Overview

• Multiple health and dental plan options plus vision coverage.
• Up to 8% retirement plan match.
• Generous leave time including vacation, sick, and personal time, and 12 holidays per year.
• Educational benefits: UNE tuition waiver for employees, spouses, and domestic partners.
• UNE tuition waiver for dependents of employees with 1 year of full-time service.
• 50% tuition reduction if less than 1 year of full-time service.

For more information about our outstanding benefits, please visit UNE Benefits Overview.

Responsibilities

• Provide comprehensive, high-level executive support to the Provost and SVPAA, ensuring thorough preparation for meetings, events, communications, and strategic initiatives.
• Manage and optimize the Provost and SVPAAs calendar and schedule, triaging and prioritizing requests while balancing competing demands.
• Serve as the primary point of contact for internal and external stakeholders, managing communications and representing the Provosts Office with professionalism and discretion.
• Facilitate cross-unit collaboration with senior leaders, including deans, associate provosts, and other academic leaders, to advance strategic initiatives and ensure alignment across projects delegated by the Provost and SVPAA.
• Track, monitor, and report on institutional initiatives and projects to ensure timely progress toward strategic goals.
• Support policy development, institutional planning, and evaluation of academic and administrative processes; identify opportunities to improve administrative workflows to enhance the efficiency and effectiveness of the Provosts Office.
• Plan and execute meetings, events, programs, and travel arrangements, including logistics, vendor coordination, and materials preparation.
• Oversee daily operations of the Provosts Office, including workflow, internal communications, information management, and administrative processes.
• Assist with monitoring budgets, contracts, expenditures, and administrative resources.
• Conduct research and prepare reports, correspondence, presentations, and other materials for the Provost and SVPAA.
• Exercise strong judgment, discretion, and autonomy in managing priorities, communications, and sensitive information.
• Perform additional duties as needed to support the effectiveness and strategic priorities of the Provosts Office.

Qualifications

• Bachelors degree required; Masters degree preferred.
• 3-5 years of experience in higher education administration, executive support, strategic project management, or a related field.
• Experience supporting senior executives or academic leaders in a complex environment preferred.
• Demonstrated ability to manage complex projects and initiatives from inception to completion.
• Strong organizational, analytical, and problem-solving skills with the ability to manage multiple priorities.
• Exceptional written and verbal communication skills and the ability to collaborate with diverse stakeholders.
• Strategic thinker with the ability to navigate complex organizational environments with discretion and professionalism.
• Proven ability to lead initiatives, coordinate across units, and drive outcomes.
• Ability to balance high-level strategic coordination with hands-on administrative execution.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with electronic record-keeping and reporting systems.
• Knowledge of higher education governance policies and organizational structures preferred.

EEO Statement Summary: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits and will not tolerate discrimination in employment, the provision of academic services, or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers, or participants in and/or users of institutional programs, services, and activities.

COVID Vaccination Statement PLEASE NOTE: Employees in clinical settings must meet the State of Maines immunization requirements for clinical activity.

Additional Note This position is not eligible for H-1B visa sponsorship.

Posting Detail Information

• Posting Number: 2022PS0856P
• Open Date: [Not Specified]
• Close Date: [Not Specified]
• Open Until Filled: Yes

Supplemental Questions Required fields are indicated with an asterisk (*).

Documents Needed to Apply

• Required Documents:
• Cover Letter
• Resume
• Optional Documents:
• Names and contact information for three professional references