Accounts Payable, Accounts Receivable, Billing, Bookkeeping, Budget Management, Calendar Management, Communication Skills, Credit Cards, Cross-Functional, Customer Relationship Management (CRM), Delivery Management, Documentation, Executive Assistant Skills , Expense Reports, Meeting Minutes, Microsoft Product Family, Multitasking, Problem Solving Skills, Process Improvement, Project Planning, Project Schedule, Project Tracking, Project/Program Management, Purchasing/Procurement, Reconciliation, Records Management, Reporting Dashboards, Reporting Skills, Status Reports, Systems Administration/Management, Time Management, Vendor/Supplier Management
About the Role
Axon Education, LLC is seeking a highly reliable and trustworthy Executive Assistant to support the President in a fast-paced, in-person role. This is a position for someone who takes discretion seriously — you'll be entrusted with confidential information, sensitive conversations, and the day-to-day rhythm of the President's office, and we need someone who treats that trust as a core part of the job, not an afterthought.
The ideal candidate is an emotionally intelligent, creative problem-solver who stays calm, patient, and empathetic under pressure, including in emotionally charged conversations with employees, students, or families. You'll need to be an excellent communicator, both on the phone and in writing — able to document processes clearly enough that someone else could follow them, and able to explain what you've done and what you plan to do in a professional business context.
Our environment evolves quickly, so flexibility and the ability to multitask across shifting priorities are essential. You'll be expected to learn and manage multiple online systems (CRM, support ticketing, bill.com, payment portals, email, Microsoft 365) and juggle competing deadlines without losing sight of the details. Prior experience as an executive assistant is valuable, and bookkeeping, accounts payable, or accounts receivable experience is a strong plus — but above all, we're looking for someone with exceptional judgment, loyalty, and emotional intelligence. Letters of reference are strongly preferred.
This is an in-person position based in Abilene, TX.
Responsibilities
Executive Support
- Manage the President's calendar
- Keep minutes for confidential meetings
- Organize office files
- Write and edit step-by-step procedures for daily tasks
- Coordinate the President's availability with other leaders
Project Management
- Track project deadlines
- Maintain project plans
- Coordinate cross-functional teams
- Monitor project status
- Collect progress updates
- Prepare status reports
- Organize project documentation
- Schedule project meetings
- Manage deliverables
- Escalate risks
Document Management
- Organize digital files
- Maintain document libraries
- Create templates
- Format reports
- Assemble board packets
- Version control important documents
- Archive historical files
- Manage confidential records
- Scan and digitize documents
Financial Administration
- Process invoices
- Prepare expense reports
- Reconcile credit card statements
- Track departmental budgets
- Process purchase requests
- Coordinate approvals
- Manage vendor payments
- Assist with procurement
- Prepare financial summaries
Strategic Support
- Anticipate the President's needs before they arise
- Identify scheduling conflicts early
- Monitor organizational priorities
- Follow up with leaders on commitments
- Prepare decision briefs
- Filter information for executive attention
- Manage special projects
- Improve administrative processes
- Develop executive dashboards
- Act as a liaison between departments