Executive Assistant to the Office of the President

Job Summary

Institutional Context - An understanding of Lancaster Bible College and its place in the non-profit educational world.

• A general understanding of higher education and a more specific understanding of Bible college education.
• A general awareness of the operation and philosophy of Lancaster Bible College.
• A clear understanding of the organizational structure of the College and its various departments.

Personal Qualities - The ability to identify personal strengths, weaknesses, skills, and limitations, and to use this understanding profitably.

• The desire to grow, develop, and mature, both spiritually and professionally.
• The ability to create and maintain a Christian professional atmosphere in all internal and external relationships.
• A spirit of collaboration and willingness to serve as a team.
• A professional appearance.

Spiritual Abilities - Evidence of a desire to grow in grace and in the knowledge of Christ.

• An identifiable salvation experience.
• A pattern of spiritual development characterized by prayer, Bible study, and regular attendance at a local church or involvement in church ministry.
• A commitment to ministry and encouragement of others toward the same.

Education

• Bachelor's degree preferred.
• Five year's experience preferred, preferably some experience in a college environment.
• Valid driver's license required.

Required Skills/Abilities

• Computer proficiency in Microsoft Office programs including but not limited to Word, Excel, Publisher, and Power Point.
• Ability to learn computer programs including donor and student databases.
• Typing skills 55 wpm.
• Multi-line phone experience, including conference calls.
• Internet and email management skills.
• Priority organizational skills are necessary.
• Self starter and able to handle highly confidential matters.
• Physical Abilities: Able to lift and carry up to 50 pounds, walk distances, and stand for long periods of time.
• Digital expertise: AI learner.

Duties/Responsibilities

• President and Executive Vice President to carry out their responsibilities, meet daily agendas, and attain short-term and long-term goals, exercising good judgment and knowledge of the President's priorities and preferences.
• Serve as a courteous initial point of contact and hostess for the President's Office and the College in general.
• Plan and execute Presidential Events, including Board and Corporation events, collaborating with other departments across campus to provide a hospitable guest-focused experience.
• Monitor the President's Office budget, process payment requests and invoices, and submit credit card receipts and logs.
• Place and receive office phone calls, using judgment to direct calls appropriately.
• Assist in managing the president's email accounts and social media presence.
• Manage the president's contact information.
• Manage the president's calendar including arranging appointments, speaking engagements and committee meetings.
• Keep the president informed of college events and visitors.
• Draft, type and process outgoing correspondence, including proofreading and editing all documents sent out by other departments over the president's name.
• Prepare the president's public messages, video scripts, and other written and verbal communications including research, typing, editing, and creation of PowerPoint Slides and other visuals.
• Receive daily mail; sort and process appropriately.
• Become adept with the mechanics of office equipment and maintenance.
• Maintain electronic and paper files.
• Obtain necessary office supplies.
• Manage the appearance and housekeeping of the President's Office, including snacks, drinks and other hospitality-related items.
• Represent the President's Office in internal and external meetings and on college committees as requested, reporting back to the President.

Assist in other duties whenever called upon as needed for the good and welfare of the total College ministry.