Executive Assistant to the Dean

Posting Details

Posting Details

Working Title Executive Assistant to the Dean Position Number 50305A Department ONE SCHOOL OF PUBLIC HEALTH Location Norfolk, VA Type of Position Classified Type of Job Full Time EEO Category F Administrative Support (Clerical & Sales) Job Description

Provides high-level administrative and executive support to the Dean of the Joint School of Public Health at Old Dominion University and Norfolk State University. This position serves as the primary liaison between the Dean and internal and external stakeholders and manages communications for the Dean's Office. The role requires a high degree of discretion, sound judgment, independent evaluation and analysis, and the ability to manage complex and confidential matters in a fast-paced academic environment.

Type of Recruitment Knowledge, skills and abilities

Demonstrated experience providing administrative support to executive-level leadership.

Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Adobe applications.

Strong organizational skills with the ability to manage multiple priorities, work independently, and meet deadlines.

Excellent written and verbal communication skills.

Special licenses, registration or certification

N/A

Education or training

N/A

Level and type of experience

Relevant basic working experience in an educational setting. Some experience with Windows operating system and MS Office Suite. Experience managing complex and confidential matters in a fast-paced academic environment.

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

Bachelor's degree preferred.

Three (3) or more years of experience providing administrative support to executive-level leadership.

Experience working in an academic or higher education setting.

Conditions of Employment

• Specific vision abilities required by this job include close vision and the ability to adjust focus.
• The noise level in the work environment is usually quiet.
• Work is primarily indoors, but requires the incumbent to be in an outdoor environment when traveling between campus buildings or off campus.
• Standard office hours are 8:00 am to 5:00pm, however work after hours will be required to meet the demands of the position during peak times. Training sessions may/will be presented after regular work hours.

Annual Salary/Hourly Rate Salary is commensurate with education and experience and begins at $ - 57,000

Posting Detail Information

Job Requisition Number S03344 Job Open To General Public Open Date 06/29/2026 Close Date Open Until Filled Yes Special Instructions Summary

Please submit your resume and a tailored cover letter. Please keep your cover letter to one page, highlighting why your specific experience aligns with this role.

In your cover letter, please briefly highlight:

• Your experience managing complex calendar conflicts.
• An example of how you proactively anticipated an executive's needs.

Criminal Background Check The final candidate is required to complete a criminal history check. College Home Page Department Home Page Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at (757)683-3141.

Alternative Hiring Process

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Yellow Layoff Form
• Blue Layoff Card
• AHP Letter
• Standard Form 50 (SF-50)