Posting Information
Posting Information
Department SOP-Office of the Dean-450100 Career Area Administrative/Clerical Support Is this an internal only recruitment? Yes Posting Open Date 06/05/2026 Application Deadline 06/18/2026 Position Type Permanent Staff (SHRA) Position Title Executive Assistant - Advanced Salary Grade Equivalent NC13 / GN12 Working Title Executive Assistant to the Dean Position Number 00062451 Vacancy ID P021087 Full-time/Part-time Permanent/Time-Limited Full-Time Permanent If time-limited, estimated duration of appointment Hours per week 40 Work Schedule
Monday through Friday, 8:00 AM to 5:00 PM, with occasional evening and weekend hours as needed. This position primarily involves delivering in-person services and typically requires full on-site presence. However, School/Division practices may permit limited flexibility, including occasional alternative work arrangements.
Work Location Chapel Hill, NC Position Location North Carolina, US Hiring Range $70,000.00-$82,711.20 Pay Band Information
To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.
Position Summary Information
Be a Tar Heel!
A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.
One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.
University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.
Primary Purpose of Organizational Unit
The UNC Eshelman School of Pharmacy (www.pharmacy.unc.edu) is one of six health science schools (Pharmacy, Nursing, Dentistry, Social Work, Public Health, Medicine) at the University of North Carolina at Chapel Hill and is one of the oldest health science academic programs at Chapel Hill. The School teaches approximately 600 PharmD students and 145 graduate students. The School has built a reputation for its continued pursuit of excellence, rigorous education and training programs, cutting-edge multidisciplinary research, progressive pharmacy practices, efficient business operations, and its outstanding faculty, staff, and students. The School was named the number one School of Pharmacy in the U.S. by the U.S. News and World Report. The School has experienced unprecedented growth and success and continues to strategically position itself for sustained impact, as articulated in the School's Strategic Plan (https://pharmacy.unc.edu/about/oe/strategic-plan/).
Our Vision is to be the global leader in pharmacy and pharmaceutical sciences. Our Mission is to prepare leaders and innovators to solve the world's most pressing health care challenges. We are Advancing Medicine for Life through innovation and collaboration in pharmacy practice, education, research, and public service.
Position Summary
Internal Posting for Current UNC-Chapel Hill Permanent Employees, Time-Limited Employees, Direct Hire Temporary Employees, University Temporary Services (UTS) Employees (Employed by UNC-Chapel Hill) and Layoff Priority Candidates of UNC-Chapel Hill.
The Executive Assistant to the Dean provides high-level executive, administrative, and operational coordination support to the Dean of the UNC Eshelman School of Pharmacy. This role is responsible for managing the Dean's daily operations, ensuring effective prioritization of time, commitments, and communications in alignment with institutional goals.
Serving as a trusted partner and gatekeeper, the Executive Assistant manages a complex calendar, coordinates meetings and travel, prepares briefing and background materials, drafts correspondence, and proactively tracks key action items to support timely decision-making and execution. The position acts as a primary liaison between the Dean and internal and external stakeholders, exercising a high degree of independent judgment, discretion, and professionalism in handling sensitive and time-critical matters.
This role supports leadership engagement by coordinating high-level meetings, facilitating clear and timely communication, and ensuring follow-through on key initiatives. The Executive Assistant may also provide support to other senior leaders within the Office of the Dean, as needed.
This position requires exceptional organizational and communication skills, sound judgment, and the ability to anticipate needs, solve problems proactively, and manage multiple competing priorities in a fast-paced academic environment. A strong understanding of the School's mission, strategic goals, and organizational structure, along with a collaborative and service-oriented approach, is essential to success in this role.
Minimum Education and Experience Requirements
High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Management Preferences
Demonstrated experience supporting senior executives in a complex organization. Experience managing complex calendars, priorities, and competing demands with a high degree of independence and judgment. Proven ability to draft, edit, and refine executive-level communications, briefing materials, and presentations. Experience coordinating projects or initiatives involving multiple stakeholders and ensuring timely follow-through. Strong interpersonal skills with demonstrated ability to interact professionally and discreetly with senior leaders, faculty, staff, students, and external partners.
Required Licenses/Certifications Special Physical/Mental Requirements Campus Security Authority Responsibilities
Not Applicable.
Position/Schedule Requirements Evening work occasionally, Night work occasionally, Overtime occasionally, Weekend work occasionally Special Instructions Quick Link https://unc.peopleadmin.com/postings/320134
Contact Information
Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.
Equal Opportunity Employer Statement
The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.
Applicant Documents
Required Documents
Optional Documents
Posting Supplemental Questions
Required fields are indicated with an asterisk (*).
Yes
No
Bachelor's, Master's, Doctorate degree preferably in business administration or a related discipline.
Associate's degree in secretarial science, business administration, or a related discipline and 1 year of progressively responsible administrative/office management experience
Combination of post-high school education and/or progressively responsible administrative/office management experience area to equal at least 3 years. (eg. Associate degree and 1 year of experience)
High school diploma/GED and at least 3 years of progressively responsible administrative/office management experience
Did not complete high school but have a combination of high school education and administrative/office management experience to equal 7 years. (1 year of high school and 6 years of related experience)
None of the above