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Executive Assistant to the COO & VP, Global Projects

Prime Executive Office

Rosemont, IL

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JOB DETAILS
SKILLS
Administrative Skills, Alliance/Partner Management, Analysis Skills, Artificial Intelligence (AI), Calendar Management, Communication Skills, Cross-Functional, Detail Oriented, Distribution Operations, Establish Priorities, Executive Assistant Skills , Expense Management, Expense Reports, Flight Planning, Follow Through, International Operations, Leadership, Logistics, Operational Support, Organizational Development/Management, Organizational Skills, Plan Meetings, Process Development, Supply Chain, Team Lead/Manager, Team Player, Time Management, Travel Planning, Willing to Travel
LOCATION
Rosemont, IL
POSTED
2 days ago
Company: Martin Brower
Location: Rosemont, IL (4 days in office; Fridays typically remote)
Reports to: Chief Operating Officer (with support responsibilities also to the VP, Global Projects)

About Martin Brower

Martin Brower is a global supply chain leader and a critical partner to some of the world's most recognized brands. The company is part of Reyes Holdings, the sixth largest privately held company in the United States, with more than $40 billion in annual revenue.

Operating across more than 18 countries with approximately 14,000 employees worldwide, Martin Brower plays a central role in supporting complex food distribution and logistics operations. The organization is known for its strong culture, collaborative leadership team, and commitment to operational excellence.

The Opportunity

Martin Brower is seeking an experienced Executive Assistant to support Chief Operating Officer Yves-Marie and provide additional support to the Vice President, Global Projects, while partnering closely with other executive leaders as needed.

This role sits at the center of a highly complex global operation and is responsible for ensuring executive priorities, meetings, travel, and communications are coordinated effectively across multiple markets and time zones. While many executive assistant roles focus primarily on calendar management and logistics, success in this position requires a deeper understanding of how leaders, projects, stakeholders, and business priorities intersect.

The successful candidate will serve as a trusted partner who helps ensure executives remain focused on the organization's highest priorities while coordinating the many moving pieces that support a global leadership team. This role is particularly well suited for someone who enjoys solving complex scheduling challenges, managing competing priorities, and operating in a fast-paced, highly collaborative environment.

Working Style of the COO

Yves-Marie operates in a highly global environment, partnering with leaders across multiple markets and time zones. As a result, he places significant value on thoughtful planning, strong organizational skills, and an understanding of how decisions impact broader business priorities.

He is highly analytical and prefers partners who think several steps ahead rather than simply reacting to requests as they arise. Success in this role requires the ability to understand relationships between meetings, projects, stakeholders, and deadlines, and make scheduling decisions with those dependencies in mind.

While he values independence and initiative, strong partnerships are built through consistency, sound judgment, and reliability. The ideal partner will be collaborative, professional, detail-oriented, and comfortable working alongside him initially as they develop a strong working relationship.

Yves-Marie is highly technology-forward and regularly leverages AI and productivity tools in his own work. He appreciates individuals who are similarly comfortable using technology to improve efficiency and streamline administrative processes.

Primary Responsibilities

The Executive Assistant's responsibilities will encompass several key areas:

  • Support the COO's Priorities & Calendar
  • Manage and optimize the COO's complex calendar across multiple markets, time zones, and stakeholder groups
  • Coordinate internal and external meetings with executive leaders, customers, and business partners
  • Exercise sound judgment when prioritizing requests, resolving scheduling conflicts, and making decisions that impact broader business priorities, stakeholders, and commitments
  • Maintain visibility into recurring engagements, key initiatives, and executive priorities to support effective follow-through
  • Serve as a trusted gatekeeper who understands the COO's priorities and working style
  • Coordinate Global Travel, Meetings & Logistics
  • Manage domestic and international travel planning, including flights, accommodations, itineraries, and related logistics
  • Coordinate logistics for leadership meetings, executive team gatherings, and select business events
  • Prepare materials and information needed to support upcoming meetings and engagements
  • Partner with internal stakeholders to ensure travel, meetings, and executive engagements are executed seamlessly
  • Support Executive Team Coordination
  • Provide calendar, travel, and administrative support to the VP, Global Projects and additional executive leaders as needed
  • Coordinate activities across multiple executives to ensure alignment, communication, and efficient use of time
  • Manage expense reporting and related administrative follow-through
  • Partner closely with other executive assistants to coordinate executive meetings, leadership activities, and company initiatives
  • Leverage technology, productivity tools, and AI to improve organization, communication, and administrative efficiency
What Positions You for Success
  • Experience supporting senior executives in a fast-paced professional environment
  • Experience managing complex calendars, international travel, and competing priorities
  • Strong organizational skills, attention to detail, and commitment to follow-through
  • Ability to operate independently, exercise sound judgment, and understand how executive priorities, projects, and business objectives intersect
  • Strong communication skills and comfort interacting with senior leaders and stakeholders across the organization
  • High level of professionalism, discretion, and confidentiality when handling sensitive information
  • Collaborative working style and ability to partner effectively with other executive assistants and cross-functional teams
  • Comfort utilizing technology, productivity tools, and AI to improve efficiency, organization, and executive support operations
$110,000 - $125,000 a year
  • Eligible for a 10% annual bonus
  • Comprehensive benefits package including medical, dental, vision, commuter reimbursement, and a retirement plan


Diversity, Equity, & Inclusion

Martin Brower is proud to offer equal employment opportunities to qualified individuals without regard to race, religion, color, national origin, age, gender, disability, sexual orientation, gender identity, gender expression, marital status, veteran status, or any other characteristic protected by law. We strongly believe that cultivating a diverse workplace gives a company strength. The combination of unique skills, abilities, experiences, and backgrounds creates an environment that produces extraordinary results.

About the Company

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