Administrative Skills, Budget Management, Calendar Management, Communication Skills, Contract Management, Documentation, Education Regulations, Establish Priorities, Executive Assistant Skills , Expense Tracking, Higher Education, IT Governance, Information Technology & Information Systems, Information/Data Security (InfoSec), Internet Security, Leadership, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Onboarding, Operational Support, Operations Management, Organizational Skills, Plan Meetings, Policy Development, Presentation/Verbal Skills, Problem Solving Skills, Purchase Orders, Record Keeping, Regulatory Requirements, Technical Strategy, Technical Support, Time Management, University/School Policies
APPLICATION INSTRUCTIONS:
- Interested applicants should submit the following materials with their application:
- Cover Letter
- Resume
TYPE OF POSITION/EMPLOYMENT CATEGORY: Full-Time, Staff
DEPARTMENT: Office of Technology
SCHEDULE: Monday - Friday, 9am to 5pm
REMOTE WORK: Yes, occasional (1 day per week)
HOURS/WEEK and MONTHS/YEAR: 35 hours/week and 48 weeks/year
FLSA STATUS: Non-Exempt, Hourly
GENERAL PURPOSE
The Executive Assistant to the Chief Information Officer provides comprehensive, high-level administrative and operational support to ensure the effective functioning of the CIO's office. This role serves as a key liaison between the CIO, University leadership, campus stakeholders, and external partners, facilitating clear communication and coordinated action. The position requires sound judgment, discretion, and initiative to manage priorities, support strategic technology initiatives, and maintain efficient administrative processes in a higher education environment.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Provide high-level executive and administrative support to the Chief Information Officer, including proactive calendar management, coordination of complex meetings across academic and administrative units, preparation of agendas and briefing materials, and follow-up on action items to ensure timely execution of IT initiatives and strategic priorities.
- Serve as a central liaison between the CIO's office and campus stakeholders, including academic leadership, administrative departments, faculty, vendors, and external partners, ensuring clear, professional, and timely communication while exercising sound judgment, discretion, and confidentiality.
- Support governance, compliance, and institutional planning activities by assisting with documentation, reporting, and coordination related to IT governance committees, policy development, audits, cybersecurity initiatives, and regulatory requirements relevant to higher education.
- Manage administrative operations within the Office of Information Technology, including tracking budgets, processing purchase requisitions and contracts, monitoring expenditures, coordinating onboarding/offboarding activities, and maintaining organized records in accordance with University policies and data security standards.
- Prepare and edit executive-level correspondence, presentations, and reports for internal and external audiences, including Cabinet-level meetings, Board of Trustees materials, and institutional communications, ensuring accuracy, clarity, and alignment with University goals.
- Anticipate and resolve administrative and operational needs of the CIO's office, demonstrating initiative in problem-solving, prioritizing competing demands, improving workflows, and supporting special projects related to digital transformation, enterprise systems, and strategic technology initiatives across the University.
REQUIRED MINIMUM QUALIFICATIONS
- Bachelor's degree
- More than 8 years of work related experience
- Microsoft Office (Outlook, Word, PowerPoint, Excel)
- Jenzabar Software
PREFERRED QUALIFICATIONS
RESPONSIBILITY FOR PUBLIC CONTACT
- Daily contact requiring courtesy, discretion, and sound judgment.
SALARY INFORMATION
When determining the salary offer for a new employee, Molloy considers several key characteristics such as job knowledge, skills, and experience as well as internal and external equity. The hiring hourly rate for this position is $27.00 to $32.00. This hourly rate represents the University's good faith and reasonable estimate of the range of compensation at the time of posting.
As part of its total compensation package, Molloy University offers an extensive range of benefits and programs for its employees including excellent health and dental insurance options, generous time off and tuition benefits. For further information, please visit Benefits | Molloy University.
AN EQUAL OPPORTUNITY EMPLOYER
Women, minorities, persons with disabilities and veterans are encouraged to apply.
Molloy University does not discriminate on the basis of an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, or military status; in its administration of educational policies, programs or activities; its admissions policies; or in employment practices. Molloy University takes its responsibility seriously to establish an environment in which the dignity and worth of all members of the institutional community are respected. In its effort to provide an optimal learning environment the University seeks the appointment of persons who are highly qualified and whose background is appropriate to fill each vacancy. It is University policy to recruit, employ, retain and promote employees without discrimination regarding sex, race, color, creed, religion, age, marital status, sexual orientation, veteran status, national or ethnic origin or physical disability.