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Executive Assistant to the CEO

CoreTechs

Redwood City, CA

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JOB DETAILS
SALARY
$105,000–$125,000 Per Year
SKILLS
Administrative Skills, Apple iPad, Apple iPhone, Billing, Calendar Management, Communication Skills, Conflict Resolution, Construction, Customer Relations, Customer Relationship Management (CRM) Systems, Dental Insurance, Detail Oriented, Diversity, Documentation, Establish Priorities, Event Management, Executive Assistant Skills , Identify Issues, Life Insurance, Logistics, Mail Processing, Microsoft Office, Office Management, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Real Estate, Reconciliation, Student Loans, Team Player, Travel Planning, United States Department of Energy (DOE), Vision Plan, Voice Mail, Writing Skills
LOCATION
Redwood City, CA
POSTED
30+ days ago
Executive Assistant to the CEO
Redwood City, CA 94063
  • FullTime | On-site | $105,000 – 125,000 (DOE)

Join a team of passionate construction professionals who take pride in delivering exceptional projects and building lasting relationships. We're dedicated to Building What Matters — for our clients, our communities, and our team.
 
ABOUT THE ROLE:
  • We are seeking a highly organized, proactive, and trusted Executive Assistant to the CEO who thrives in a fastpaced, dynamic environment. This role is critical to the success of the CEO and the broader organization, providing highlevel administrative, logistical, and project support with discretion, precision, and adaptability
  • The ideal candidate is a strategic thinker with exceptional attention to detail, strong judgment, and the ability to anticipate needs before they arise. You'll manage complex calendars, coordinate travel and events, handle sensitive communications, and serve as a key partner to the CEO in keeping priorities on track
 
WHAT YOU WILL DO:
  • Provide comprehensive administrative support to a dynamic CEO, managing daily priorities and longterm projects with minimal direction
  • Own and manage the CEO's complex, frequently changing calendar — including scheduling, prioritization, reminders, and conflict resolution
  • Coordinate business travel, creating detailed itineraries and ensure all logistics and documentation are in place
  • Maintain digital and physical files, records, and contacts with high accuracy and confidentiality
  • Draft professional correspondence and personal communications on behalf of the CEO
  • Review voicemail messages and act on items when appropriate
  • Process mail, invoices, and expenses; partner with the CFO on payments and monthly reconciliations
  • Coordinate and support events, including guest lists, invitations, vendors, and onsite logistics
  • Manage and track client and relationship gifts
  • Troubleshoot basic technology issues across devices (iPhone, iPad, computer, Teams, Zoom)
  • Assist with errands and personal tasks
  • Serve as backup to the Office Manager as needed
 
SUCCESS IN THIS ROLE LOOKS LIKE...
  • You bring calm and clarity when plans change quickly
  • You anticipate needs, solve problems early, and close loops without repeated reminders
  • You're warm, polished, and confident working with people at all levels
  • You can accept direct feedback without taking it personally — and use it to improve systems
  • You protect confidentiality and represent the CEO and company with professionalism
 
QUALIFICATIONS:
  • At least 5+ years supporting a senior executive
  • Exceptional organization, judgment, and attention to detail
  • Strong written and verbal communication skills
  • Proficiency in Microsoft Office, Teams, Zoom, Canva, and CRM software
  • Strong problemsolving skills with a solutionoriented mindset
  • Ability to collaborate effectively with others on tasks and projects
  • Demonstrates respect toward all individuals, regardless of role or level
  • Represents the CEO and the company with professionalism, discretion, and integrity
  • Strong sense of confidentiality, adaptability, and calm under pressure
  • Industry experience in construction, real estate, or a related field is a plus, but not required
 
BENEFITS & PERKS:
We take care of our team so they can take care of the work that matters.
  • Medical, Dental, and Vision Insurance
  • 401(k) with Company Match
  • Paid Time Off (PTO)
  • Flexible Spending Accounts
  • Student Loan Assistance
  • Identity Theft Protection
  • Aflac, Life Insurance, LegalShield
  • Wellness Program Benefits
 
We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.
 
req26-00262

About the Company

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CoreTechs