Administrative Skills, Calendar Management, Conferences, Detail Oriented, Disease, Establish Priorities, Event Management, Executive Assistant Skills , Expense Reports, File Management, Fundraising, Healthcare, Leadership, Logistics, Media Research, Meeting Minutes, Nonprofit, Operational Support, Organizational Skills, Presentation/Verbal Skills, Project Management Software, Project Schedule, Public Health, Travel Planning, Willing to Travel
The U.S. Alcohol Policy Alliance (USAPA) is seeking a highly organized, proactive Executive Assistant to serve as a trusted partner to the CEO. This 20 hours/week role provides high-level administrative and operational support in a fast-paced, mission-driven nonprofit focused on advancing evidence-based alcohol policy nationwide.
The ideal candidate is detail-oriented, discreet, tech-savvy, and comfortable managing board communications, executive scheduling, and special projects in a mostly remote environment. Position requires a commitment of 20 hours per week at least one weekly, in-person meeting.
Key Responsibilities
- Manage and prioritize the CEO's calendar, email, and meeting logistics
- Serve as liaison to the Board of Directors (schedule meetings, prepare/distribute board materials, take minutes) and member organizations across the country
- Prepare meeting agendas, briefing materials, and presentations for committee's and task forces
- Coordinate travel and track follow-up action items
- Support expense reporting, donor database, donor acknowledgments, and digital file management
- Organize events and participation in conferences
- Assist with fundraising, policy, and media research projects
Qualifications
- 3+ years supporting senior leadership (Executive Assistant or similar role)
- Experience in nonprofit, public health, advocacy, or mission-driven organizations preferred
- Strong proficiency in Google Workspace
- Familiarity with Constant Contact, Canva, donor databases, PayPal, Wix, or project management tools a plus
- Exceptional written communication, organization, and judgment
- Ability to work independently with high discretion
- Potential travel to conferences
Working Conditions
- Mostly remote with reliable internet required
- Availability during Pacific Time business hours
- Weekly in-person meetings
Benefits
- Monthly phone/internet stipend
- Monthly $300 healthcare stipend
- Three weeks accrued vacation
About the U.S. Alcohol Policy Alliance (USAPA)
Founded in 2014, the U.S. Alcohol Policy Alliance is the national voice on alcohol policy, working to change the narrative around alcohol, advance evidence-based policymaking at all levels, and build a public health-driven movement grounded in science. The nonprofit, nonpartisan organization envisions a nation free from alcohol-related disease, death, and injury by translating alcohol policy research into practice. Learn more at www.AlcoholPolicy.org and follow USAPA on LinkedIn, X, Facebook, and Instagram.