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Executive Assistant to the CEO

Jobot

Denver, CO

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JOB DETAILS
SALARY
$90,000–$110,000 Per Year
SKILLS
Adobe Product Family, Artificial Intelligence (AI) Agents, Audiovisual, Biotech and Pharmaceutical, Budget Management, Business-to-Business (B2B), Calendar Management, Conferences, Consumer Packaged Goods, Corporate Event Management, Custodial Services, Customer Relations, Customer Relationship Management (CRM) Systems, Detail Oriented, Event Management, Executive Assistant Skills , Expense Management, Finance, Financial Control, Follow Through, Fortune 1000 Customers, HRIS/HRMS, Healthcare, Human Resources Management, Intellectual Property (IP), Investor Relations, Leadership, Legal, Logistics, Logistics Management, Meeting Minutes, Mergers and Acquisitions, Microsoft Access Database, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft SharePoint, Microsoft Word, Multitasking, New Drug Application, On Site Support, Onboarding, Organizational Skills, Presentation/Verbal Skills, Printing, Problem Solving Skills, Property Maintenance, Reconciliation, Record Keeping, Sales, Sales Closing Skills, Software as a Service (SaaS), Source Code/Configuration Management (SCM), Statement of Work (SOW), Supply Chain, Travel Planning, Vendor/Supplier Management, Willing to Travel, Writing Skills, eCommerce
LOCATION
Denver, CO
POSTED
Today
This Jobot Job is hosted by: Jamie Beene
Are you a fit? Easy Apply now by clicking the "Quick Apply" buttonand sending us your resume.
Salary: $90,000 - $110,000 per year

A bit about us:

Founded just over a decade ago and based in Denver, CO, we are a tech-forward business storage and logistics services firm that eliminates the headache of managing business storage at scale for multi-location enterprises. We pair our proprietary technology platform with a nationwide network of 17,000+ partner facilities and an experienced operations team to help Fortune 1000 customers in field service, healthcare, pharmaceutical, e-commerce, retail/CPG, and industrial sectors get their inventory closer to where they need it. We are a private equity–backed business in a high-growth phase, partnering with Argosy Private Equity to scale through acquisition, platform investment, and operational excellence.

Why join us?

Competitive Compensation: Up to $110,000 base salary (DOE) + Discretionary Bonus
401(k) Retirement Plan
Comprehensive Benefits: Medical, Dental, Vision, Life Insurance
Generous PTO & Paid Holidays
High-Growth, PE-Backed Environment: Argosy Private Equity portfolio company in a high-growth phase – scaling through acquisition, platform investment, and operational excellence
Direct Impact: Serve as the right hand to the CEO and a force multiplier for the entire Executive Leadership Team
Work-Life Balance: Standard Monday–Friday, 8:00 AM – 5:00 PM MST schedule with flexibility
Hybrid Schedule: In-office Tuesday/Wednesday/Thursday in our downtown Denver office

Job Details

Key Responsibilities and Duties

Own and actively manage the CEO's calendar — establishing a sustainable weekly rhythm, protecting focus blocks, resolving conflicts, and aligning time against highest-leverage priorities (customers, ELT, board/investors, recruiting, integration work)
Triage the CEO's inbox, surface time-sensitive items, draft responses, and within 90 days build the trust to draft correspondence in the CEO's voice for routine internal and external communications
Plan and book domestic and international travel for the CEO (flights, hotels, ground transportation, customer/site visits, conferences) and prepare detailed day-of-travel itineraries
Maintain expense reporting and reconciliation in Brex; resolve card issues, lockouts, and vendor payment escalations on the CEO's behalf
Provide travel-booking and team-event coordination support to the broader ELT (CTO, VP of Sales, Controller, and other CEO direct reports)
Build and maintain a forward-looking meeting calendar for the CEO including 1:1s, ELT staff meetings, board prep, customer reviews, and investor updates
Prepare agendas, gather pre-reads, and produce concise pre-meeting briefing notes; capture decisions and action items and track items through to closure
Run the CEO's daily approvals queue end-to-end — DocuSign/Adobe Sign workflows, MSA/SOW packets, NDAs, vendor agreements, board consents, and HR paperwork
Maintain organized records of executed agreements in SharePoint and ensure version control across legal, finance, and counterparty copies
Partner with the Senior HR Manager on executive and senior-hire onboarding (Sequoia One HRIS, Microsoft 365, HubSpot, Monday.com, Brex access)
Track CEO commitments and ELT priorities in MS Planner and maintain a clean, consistent SharePoint document organization standard for the CEO's office
Own day-to-day operations of the downtown Denver office — front-of-house experience, mail/shipping, conference room readiness, supply levels, and vendor stack (building maintenance, cleaning, IT/AV, F&B, swag, printing)
Partner with the Senior HR Manager to plan and execute company events — quarterly all-hands, leadership off-sites, holiday celebrations, customer-facing events; manage budgets, vendor contracts, and post-event recaps
Handle reasonable personal scheduling, travel, and errands on behalf of the CEO with discretion and good judgment


Qualifications Needed

Minimum 5+ years supporting a C-level executive, ideally a CEO or Founder, in a fast-paced, high-growth environment
Demonstrated experience in a private-equity–backed, M&A-active, or similarly complex business
Experience or strong background in calendar management, complex travel coordination, inbox triage, and drafting correspondence on behalf of a senior executive
Strong background in approvals/signature workflow management (DocuSign or Adobe Sign), expense management (Brex or similar), and contract/document organization
Mastery of Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint)
Hands-on experience with project/CRM tools (Monday.com, HubSpot, or similar)
Fluency with Microsoft CoPilot and willingness to work with AI agents (Microsoft Cowork) daily as the experienced human in the loop
Proven ability to juggle competing priorities without dropping the ball, with outstanding attention to detail and follow-through
Discretion, sound judgment, and the highest standard of confidentiality — comfortable being a known and reliable point of contact for top customers, investors, and board members
Based in the Denver metro area; able to be in the downtown office Tuesday, Wednesday, and Thursday
Preferred: Experience supporting board governance/investor relations cycles, coordinating diligence or VDR workstreams, managing recruiting logistics, standing up a corporate office, and/or background in logistics, supply chain, or B2B SaaS

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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About the Company

J

Jobot

Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.

Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection.  As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).

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COMPANY SIZE
100 to 499 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2018
WEBSITE
http://www.jobot.com