Executive Assistant to Superintendent of Schools - Job #7071 INTERNAL POSITION

id='p1107_'>Executive Assistant to Superintendent of Schools - Job #7071 INTERNAL POSITION JobID: 1107

Position Type:

Internal Positions

Date Posted:

7/1/2026

Date Available:

Hiring Now

Closing Date:

Until Filled

Additional Information: Show/Hide

Located in beautiful southeast Arizona, Sierra Vista Unified School District is seeking passionate, dedicated individuals to join our PreK-12 team!

Award-Winning District 5 Outstanding Schools Competitive Salaries Incentives Paid Holidays & Leave Exceptional Employee Benefits & Resources Culture of Caring & Support

Apply Today & Make a Difference in Students' Lives.

INTERNAL APPLICANTS ONLY MAY APPLY

QUALIFICATIONS

• High School Diploma or equivalent
• A minimum of two years of post-secondary education, B.A. Degree preferred.
• Minimum two years' experience in related area performing secretarial or general office work in an office with considerable public contact, or an equivalent combination of experience, education and/or training that demonstrates desired knowledge, skills and abilities.
• Bi-lingual in Spanish, preferred.
• Working knowledge of computer word-processing and Microsoft Office applications, and Google.
• Knowledge, skill and or experience in the implementation of Positive Behavior Intervention Supports (PBIS) strategies or be willing to receive training in those strategies
• Ability to obtain a valid Arizona IVP Fingerprint Clearance Card

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to demonstrate leadership and organizational skills.
• Strong internal and external communication skills, both oral and written.
• Ability to follow written and/or oral instructions.
• Ability to demonstrate interpersonal and problem-solving skills.
• Ability to maintain accurate records and reports.
• Ability to use computers for email communications, word processing, data management and other assigned tasks as related to the position.
• Ability to apply common sense understanding to solve practical problems and deal with a variety of situations
• Ability to interact cooperatively and courteously with staff, students, parents, and community.
• Utilize, with fidelity, the District Positive Behavior Intervention Support (PBIS) program at the building level.
• Ability to understand and maintain students' and parents' rights to confidentiality and not violate those rights; nor discuss students in inappropriate places or with anyone not in direct contact with such individual students.
• Ensure information obtained through the course of duties associated with this position, is held in the highest of confidentiality.
• Perform all duties in accordance with Federal and State laws, district procedures, and Board policies; including mandatory reporting procedures.

Disclaimer: The following duties are not intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional position-specific duties.

PRIMARY DUTIES AND RESPONSIBILITIES

• Compose and oversee Board agendas and informational paperwork for the purpose of ensuring completeness of materials presented to the Governing Board for regular and special meetings.
• Attend Board meetings for the purpose of recording the minutes in accordance with district policy, on an as-needed basis.
• Maintain Board minutes, Board and Superintendent documents to include agendas, meeting notes, executive summaries, reports, files, and records for the purpose of providing up-to-date references and audit trail for compliance.
• Coordinate various processes and clerical responsibilities associated with the effective performance of the duties of the Superintendent and governing board such as ordering supplies, subscriptions, travel and conference arrangements, and memberships as required by the Superintendent and board.
• Maintain and update Governing Board policies and Superintendent Regulations. Consult with attorneys regarding the interpretation of these policies and regulations.
• Promotes effective public relations through telephone and written communications with employees and citizens. Maintain the Superintendent's calendar and electronic mail as well as the schedule of appointments and arrange for conferences and interviews.
• Place and receive telephone calls and record messages. Welcome visitors and arrange their comfort. Write articles, speeches, notes, letters, and, memos as required by the Superintendent and board. Advise the Superintendent immediately of the existence of any problems deemed to warrant prompt attention, advice, or, intervention.
• Facilitate procedures regarding District emergencies. Attend school and community meetings, workshops, and conferences as determined by the Superintendent.
• Keep abreast of outstanding achievements by students and staff requiring recognition by the Superintendent. Maintain effective communications with various city, county, and state offices to facilitate cooperation regarding mutual concerns.
• Coordinate and prepare for special district functions. Coordinate dates and times of various hearings before the Superintendent and/or Governing Board (staff grievances, student hearings).
• Research a variety of information (e.g. current practices, operational procedures, policies, education codes, etc.) for the purpose of providing information, recommendations, and/or addressing a variety of administrative requirements.
• Respond to inquiries of staff, other educational institutions, the public, parents, and/or students for the purpose of providing information and/or direction as may be required.
• Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities.
• Perform special assignments and other duties as determined by the Superintendent.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is required to reach with hands and arms, sit, stand, walk, stoop, and bend as necessary. The employee may lift, carry, push, pull, or otherwise move objects weighing a minimum of 10 pounds and could occasionally lift or move up to 20 pounds. The employee will read correspondence and computer screens, and use the telephone.

WORK ENVIRONMENT

Indoor office environment. This position regularly works indoors. The noise level in the work environment is quiet to moderate and may become excessively noisy at times. Will have substantial contact with parents, students, staff and the public.

ORGANIZATIONAL RELATIONSHIPS

The Executive Assistant to the Superintendent of Schools reports to the Superintendent. The Executive Assistant to the Superintendent of Schools will interact cooperatively with all other staff positions. All elements of good human relations will be practiced.

TERMS OF EMPLOYMENT

INITIAL WAGE PLACEMENT PLAN: Starting at $55,000 annually

WORK YEAR: 12 Months / 8 hours per day

BENEFITS: Full Benefits

BENEFITS SVUSD offers a competitive benefits package that includes health, dental, vision, and supplemental insurance options available at an additional cost to employees. Benefits also include paid leave, paid holidays, paid life insurance, and an equal contribution to the Arizona State Retirement plan. For more details, please visit the Join Our Team and Benefits web pages.

FOR FURTHER INFORMATION, CONTACT

Human Resources - 515-2760 or human.resources@svps.k12.az.us

NON-DISCRIMINATION/EQUAL OPPORTUNITY EMPLOYER

The Sierra Vista Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability, age or sexual orientation in admission and access to its programs, services, activities, or in any aspect of their operations and provides equal access to the Boy Scouts and other designated youth groups. The Sierra Vista Unified School District also does not discriminate in its hiring or employment practices. Inquiries may be directed to the Title IX Coordinator or the Section 504/ADA Coordinator at 3305 E. Fry Blvd., Sierra Vista AZ, 85635 or 520-515-2700.