Executive Assistant to Partners
Beacon Hill Staffing Group, LLC
Brooklyn, NY
Apply
JOB DETAILS
SALARY
$77,000–$94,500 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Adobe Creative Suite, Biology, Business Strategy, Calendar Management, Continuous Improvement, Customer Relations, Deltek Accounting Software, Detail Oriented, Documentation, Executive Assistant Skills , Expense Reports, Follow Through, Fortune 500 Customers, Leadership, Legal, Management Strategy, Microsoft Office, Microsoft Product Family, Multitasking, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Quality Management, Regulations, Time Management, United States Department of Energy (DOE), WebEx, Willing to Travel
LOCATION
Brooklyn, NY
POSTED
2 days ago
Our client, an international architecture and landscape architecture firm, is seeking a proactive, motivated, and organized Temporary to Permanent Executive Assistant to support two of the firm's partner's. Executive Assistants collaborate studio-wide and coordinate efforts that support executive leadership, studio operations, and client relationships. They work alongside studio leadership and have valuable exposure to the company's strategic management and operations. This role is 5 days in their DUMBO office with working hours being from 9am-6pm with 1 hour lunch and some OT as needed. The role will start as soon as they find the right person and is a great opportunity for an experienced executive assistant looking to expand upon their skillset.
Responsibilities:
The Executive Assistant will track multiple tasks and, therefore, need impeccable follow-through, a positive attitude, and an indomitable spirit. Key responsibilities include:
- Manage multiple calendars by scheduling and coordinating appointments, anticipating needs, and rearranging meetings as appropriate
- Book travel (air, hotel, car, rail), build itineraries, address any changes, and handle any necessary travel documentation
- Schedule internal and external meetings over multiple time zones and countries
- Support the partners' architecture and landscape professional development
- Coordinate panel discussions, lectures, and media interviews
- Complete weekly timesheets, monthly expense reports as needed, and new/renewal of state licenses for the partners.
- Potential calendar coordination for personal appointments
Qualifications:
- A minimum of 5 years of administrative or comparable experience
- Bachelor's degree or higher preferred
- Ability to handle multiple tasks, projects, competing priorities, and tight deadlines while maintaining quality
- Strong calendaring experience with the ability to accurately track and communicate ongoing changes, anticipate needs, and make adjustments
- Exercises judgment, discretion, professionalism, and trustworthiness
- Ability to represent the office professionally in all written and verbal communications
- A strong eye for detail with dependable follow-through
- Maintains an even composure and is effective under pressure
- Experience working with high-level clients, media contacts, and studio leadership is helpful but not required
- Proficiency with Microsoft Office 365, Adobe Creative Suite, Zoom, WebEx, Microsoft Teams, and Deltek software (preferred)
Compensation:
- DOE 77k-94.5k, hourly in line + OT + Benefits (once perm)
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
B