Administrative Procedures, Administrative Skills, Analysis Skills, Budgeting, Business Administration, Calendar Management, Conference Management, Corporate Policies, Database Administration, Disability Insurance, Equipment Maintenance/Repair, Establish Priorities, Event Management, Executive Assistant Skills , Government Contracts, Government Regulations, Healthcare, Hospice Care, Interpersonal Skills, Life Insurance, Maintain Compliance, Meeting Minutes, Microsoft Excel, Microsoft Outlook, Microsoft Word, Order Supplies, Prepare Correspondence, Problem Solving Skills, Procedure Development, Reporting Skills, Spreadsheets, Staff Policies, Team Player, Telephone Skills, Travel Planning, Writing Skills
All duties and responsibilities are to be performed in accordance with VITAS Healthcare Corporation's policies, procedures, guidelines, contractual commitments and governmental regulations.
- Manages supervisor's calendar and independently schedules appointments.
- Resolves moderately complex issues in absence of manager and can answer and interpret company policies and procedures.
- Develops reports and presentations
- Compiles, researches, and tabulates data and may perform some analysis
- Screens incoming calls and correspondence and responds independently when possible.
- Prepares memorandums outlining and explaining administrative procedures and policies to supervisory workers, and monitors compliance.
- Arranges programs, events, or conferences by arranging facilities and caterer, issuing information or invitations, coordinating speakers, and controlling budget.
- Directs preparation of records such as agenda, notices, and minutes for corporate meetings.
- Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents.
- Creates and maintains database and spreadsheet files.
- Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested.
- Orders and maintains supplies and arranges for equipment maintenance.
- Perform related duties as required. This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor or management.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Experience:
- Five to seven years' prior experience in advanced secretarial/administrative positions
- Ability to prioritize and develop procedures for completing work
- Must have strong writing composition skills
- Must have demonstrated ability to perform tasks under own initiative
- Ability to work on various assignments simultaneously
- Strong interpersonal skills within all levels of the organization
- Ability to navigate within automated systems and proficiency in Outlook, Word and Excel
Education:
Associate degree in business administration, communications, or related field is preferred.
Certification & Licensure:
None required
Reasonable accommodations:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
SPECIAL INSTRUCTIONS TO CANDIDATES
VITAS Healthcare is the nation's leading provider of end-of-life care, and has the resources and expertise to support your personal and professional growth. As a member of the VITAS team, you'll find fulfillment working for a people-focused organization dedicated to making a difference in the lives of others. You will be more than just an employee: You will be counted on as an expert in your field, and as a valued team member whose efforts are respected and vital to our hospice mission.
All VITAS employees commit to fulfilling their duties and responsibilities with the highest regard for professionalism, collaboration and teamwork, and an eye focused constantly on growth and improvement. We serve with commitment and compassion, and position ourselves for the future by embracing, innovating, and leading change. If you are that person, make your voice heard-find your purpose at VITAS today.
Benefits Include:
- Competitive compensation
- Health, dental, vision, life and disability insurance
- Pre-tax healthcare and dependent care flexible spending accounts
- Life insurance
- 401(k) plan with numerous investment options and generous company match
- Cancer and/or critical illness benefit
- Tuition Reimbursement
- Paid Time Off
- Employee Assistance Program
- Legal Insurance
- Roadside Assistance
- Affinity Program
Many of our positions offer the opportunity to work day or night shifts, weekdays or weekends.
Choose a Career with VITAS
V
VITAS Healthcare Corp
VITAS Healthcare®, a pioneer and leader in the hospice movement since 1978, is the nation’s largest provider of end-of-life care. Our name is derived from the Latin word for “lives” and symbolizes the VITAS mission: to preserve the quality of life for those who have a limited time to live.
Headquartered in Miami, Florida, VITAS operates hospice programs in 15 states and the District of Columbia. VITAS has enjoyed dynamic growth since its founding as a volunteer organization by a United Methodist minister and an oncology nurse. Today, VITAS employs 11,773 professionals who care for terminally ill patients daily-primarily in the patients’ homes, and also in the company’s inpatient hospice units as well as in hospitals, nursing homes and assisted living communities/residential care facilities. VITAS team members include registered nurses, licensed practical nurses, home health aides, physicians, social workers, chaplains and other caregiving professionals.