A robotics firm located in the SoMa area of San Francisco is looking for an Executive Assistant to the CEO. The firm is a well-funded startup. It is currently a staff of 3 employees and the role is 5 days in office.
About the Job:
¨Coordinate and prioritize meetings for the CEO
¨Vet and prioritize the CEO’s emails and respond on behalf of the CEO
¨Compose and prepare confidential correspondence
¨Prepare materials for meetings; internal,
¨Attend meetings and take notes
¨Serve as the first point of contact for the executive office
¨Make suggestions and implement software updates help manage databases like a CRM
¨Coordinate Board meetings, prepare agendas and other materials for the meetings and follow up on action items
¨Maintain a busy calendar (business and personal) and prioritize on CEO’s behalf and make sure the CEO’s day runs smoothly
¨Coordinate complex travel arrangements
¨Process expense reports
¨Run the office: order lunches, cars and office supplies
¨Make reservations and appointments for the CEO
¨Some off-hour availability required
About You:
¨Minimum of 7 years of experience supporting a CEO (large, publicly traded co. preferred)
¨BA/BS from a college or university
¨Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
¨Experience using Slack
¨Strong communication skills: written and verbal
¨Strategic thinker
¨Tech savvy
¨Understand the importance of confidentiality and trust when supporting a CEO
¨Polished, professional demeanor and the gravitas to interact with high-level executives
¨Outstanding communication skills
Salary, Benefits (medical, dental, vision), Paid Vacation
Hours: 9am-5pm