Business Strategy, Calendar Management, Communication Skills, Corporate Communications, Document Management, Documentation, Establish Priorities, Event Management, Executive Assistant Skills , Expense Reports, File Maintenance, Follow Through, Logistics, Microsoft Office, People Management, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Proofreading, Reconciliation, Source Code/Configuration Management (SCM), Time Management, Travel Planning, Willing to Travel, Writing Skills
We are seeking an experienced Executive Assistant to manage the CEO's office, protect the CEO's time, and coordinate executive-level communications and meetings with discretion and precision.
Responsibilities
Calendar & inbox management
- Manage the CEO's complex calendar, prioritize meetings, and resolve scheduling conflicts to protect the CEO's time
- Triage the CEO's inbox by prioritizing and flagging messages, drafting or sending authorized responses, and scheduling follow-ups
- Anticipate scheduling issues and implement proactive solutions to prevent disruptions
Travel & expenses
- Arrange domestic and international travel itineraries and logistics
- Prepare and reconcile accurate expense reports and travel documentation
Meetings, materials & follow-up
- Prepare meeting agendas and assemble required materials
- Capture action items during meetings and track follow-up to completion
- Draft, proofread, and format correspondence, reports, presentations, and CEO-facing materials
Confidentiality, records & systems
- Maintain confidential files, records, and databases and handle sensitive information with discretion
- Ensure organization and version control for executive documents and records
Team support & process improvement
- Provide guidance to administrative team members to standardize processes and improve workflow efficiency
- Support employee engagement and development initiatives that align with company values and strategic goals
Events & company communications
- Coordinate company events and CEO-involved employee communications to ensure messaging aligns with company values
- Draft, proofread, and edit CEO-facing communications, memos, and announcements
Qualifications
- Five or more years of executive or C-suite support experience
- Strong calendar and travel management skills with ability to prioritize under pressure
- Excellent written and verbal communication skills; experience preparing executive-level materials
- Demonstrated discretion handling confidential information
- Strong organization, follow-through, and problem-solving skills
- Proficiency with Microsoft Office and common calendar and expense systems
- Ability to build effective relationships with senior leaders and external partners
- Willingness to work occasional extended hours and travel as needed
Schedule: Full-time, On-site
Salary: $35-$47/ Hour
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