| Location | East Rutherford, NJ |
A successful real estate trust firm that has been in business for 10 years is looking for an Executive Assistant to support the CEO and the COO. The role is 75% supporting the CEO and 25% supporting the COO. The office has 15 employees. The company acquires and repositions assets across the office, multifamily, retail, and mixed-use sectors, with a focus on value-add opportunities and has 2 billion AUM. The role is 5 days in office and closes around 4pm on Fridays during the winter. This is a new position as the company is scaling up.
About the Job:
¨Coordinate and prioritize meetings for the CEO and the COO
¨Attend meetings and follow up on action items
¨Manage up: follow up on the status of projects with executives on behalf of the CEO
¨Vet and prioritize the CEO and COO’s emails
¨Maintain a busy calendar and prioritize on the executives’ behalf and make sure the day runs smoothly
¨Compose and prepare confidential correspondence
¨Prepare materials for meetings; internal and external
¨Serve as the first point of contact for the executive office
¨Coordinate meetings, prepare materials for the meetings and follow up on action items
¨Coordinate complex travel arrangements and create itineraries
¨Process expense reports
¨Some off-hour availability required
About You:
¨Minimum of 7 years of experience supporting a CEO
¨BA/BS from a college or university
¨Background in real estate a plus
¨Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
¨Strong communication skills: written and verbal
¨Strategic thinker
¨Understand the importance of confidentiality and trust when supporting a CEO
¨Dynamic and proactive comfortable in a fast-paced environment.
¨Polished, professional demeanor and the gravitas to interact with high-level executives
¨Outstanding communication skills
Salary, Benefits (medical, dental vision), 401K, Paid Vacation
Hours: 9-5