Administrative Skills, Calendar Management, Communication Skills, Customer Support/Service, Data Entry, Detail Oriented, Equipment Maintenance/Repair, Executive Assistant Skills , Interpersonal Skills, Meeting Minutes, Microsoft Office, Multitasking, Organizational Skills, Plan Meetings, Proofreading, Record Keeping, Time Management
Executive Assistant 1500903
- Hourly pay: $40-$45/hr
- Worksite: Leading university (Stanford, CA 94305 - Onsite)
- W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
- 40 hours/week, 3 Month Assignment
A leading university is seeking an Executive Assistant to provide administrative and office support in a fast-paced environment. This role is responsible for coordinating schedules, managing communications, maintaining records, supporting meetings, and ensuring the efficient day-to-day operation of the office.
Executive Assistant Responsibilities:
- Manage calendars, schedule meetings and appointments, coordinate meeting logistics, prepare agendas, record meeting minutes, and track follow-up actions.
- Serve as the primary point of contact for internal and external inquiries while providing professional customer service and administrative support.
- Prepare, proofread, format, and maintain correspondence, reports, electronic and paper filing systems, and other business documents with a high level of accuracy.
- Perform general office administration, including data entry, copying, scanning, monitoring office supplies, coordinating equipment maintenance, and maintaining organized office operations.
- Support multiple administrative priorities by maintaining accurate records, meeting deadlines, and collaborating with internal teams to ensure efficient workflow.
Executive Assistant Qualifications:
- Experience in an administrative, office support, or administrative assistant role.
- Proficiency with Microsoft Office Suite, Google Workspace, Zoom, and standard office technology.
- Excellent organizational and time management skills, with strong attention to detail and accuracy.
- Professional demeanor with strong customer service and interpersonal skills.
Shift:
- 8:00 am to 5:00 pm or 9:00 am to 6:00 pm.
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