Executive Assistant

Worker Type

Regular

Job Description

Summary

The Executive Assistant performs a variety of administrative tasks and supports our company's senior-level management. One contributes to

the efficiency of the business by providing personalized and timely support to executive members. Collects and prepares information for use

in discussions/meetings of executive staff and outside individuals. Acts as the point of contact among executives, employees, clients and

other external partners.

Position Responsibilities

Calendar & scheduling

• Manage complex calendars; schedule meetings across time zones

• Coordinate internal/external meetings, board meetings, and offsites

• Prioritize and resolve scheduling conflicts

• Arrange flights, hotels, ground transportation

• Prepare detailed travel itineraries and trip packets

• Handle changes, cancellations, and travel issues

• Process expense reports and purchase requests

Communication & correspondence

• Draft, edit, and proofread emails, memos, and presentations

• Screen and prioritize incoming messages and calls

• Act as a point of contact between the executive and staff/clients

Meeting support

• Prepare agendas and materials

• Take meeting notes and track action items

• Follow up on deliverables and deadlines

Information & task management

• Maintain files, records, and contact lists

• Track key projects, deadlines, and follow‑ups for the executive

• Help organize information for decision‑making

Confidential and strategic support

• Handle sensitive information with discretion

• Assist with preparation for leadership meetings, reviews

• Help the executive stay aligned with priorities and commitments

Basic Qualifications (Required Skills & Experience)

• High school diploma or GED equivalent is required

• Minimum of 5 - 8 years' experience as an Executive Assistant or or equivalent combination of education, training, and experience

• Requires a professional certification or equivalent experience in working with senior level executives within and outside the

company, as well as experience with customers, vendors, visitors, and other dignities

• Requires in-depth knowledge of company operations, policies, and procedures. Maintains a high level of discretion and

confidentiality

• Effective communication skills (written and verbal) as well as interpersonal skills. Demonstrates high level of customer service

and professionalism

• Experienced and proficient with MS Office (Word, Excel, PowerPoint & Outlook) and demonstrates strong computer skills

• Occasionally may be required to travel within the Continental U.S.

• Must have a valid driver's license and clean DMV record

Other Qualifications & Desired Competencies

• Bachelor's degree in relevant discipline is highly desired or equivalent combination of education, training, and experience

• Well-organized, has strong time management skills and is able to act without guidance

• Familiarity with office equipment and productivity tools

• Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties

• Displays strong initiative and drive to accomplish goals and meet company objectives

• Takes ownership and responsibility for current and past work products

• Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company

• Focuses on teamwork and puts the success of the team above one's own interests

Physical Demands

• Ability to work in an office environment (Constant)

• Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone and keyboard (Frequent)

Clearance Level

No Clearance

The salary range for this role is:

$89,000 - $135,750

AeroVironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate's work experience, education/training, and key skills.

ITAR Requirement:

This position requires access to information that is subject to compliance with the International Traffic Arms Regulations ("ITAR") and/or the Export Administration Regulations ("EAR"). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment's determination that it will be able to obtain an export license in a time frame consistent with AeroVironment's business requirements. A "U.S. person" according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements.

Benefits: AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown. For more information about our company benefit offerings please visit: http://www.avinc.com/myavbenefits.

We also encourage you to review our company website at http://www.avinc.com to learn more about us.

Principals only need apply. NO agencies please.

About AV:

AV isn't for everyone. We hire the curious, the relentless, the mission-obsessed. The best of the best.

We don't just build defense technology-we redefine what's possible. As the premier autonomous systems company in the U.S., AV delivers breakthrough capabilities across air, land, sea, space, and cyber. From AI-powered drones and loitering munitions to integrated autonomy and space resilience, our technologies shape the future of warfare and protect those who serve.

Founded by legendary innovator Dr. Paul MacCready, AV has spent over 50 years pushing the boundaries of what unmanned systems can do. Our heritage includes seven platforms in the Smithsonian-but we're not building history, we're building what's next.

If you're ready to build technology that matters-with speed, scale, and purpose-there's no better place to do it than AV.

We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. AeroVironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status.

ITAR

U.S. Citizen, U.S. Permanent Resident (Green Card holder), asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) or a person approved for an export license from the appropriate governing agency.