Executive Assistant, Senior Vice President, HP Solutions Marketing

Executive Assistant, Senior Vice President, HP Solutions Marketing

Description -

Job Summary

This role provides advanced tactical and strategic administrative support to the Senior Vice President (SVP) of HP Solutions Marketing. The Executive Assistant serves as a trusted partner to the SVP, enabling operational efficiency, effective decision-making, and seamless coordination across the HP Solutions Marketing organization and broader enterprise. The role manages complex calendars, communications, and logistics, while proactively supporting business priorities,executive initiatives, and cross-functional collaboration.

Responsibilities

• Manages complex and dynamic executive calendars, scheduling meetings across multiple time zones, prioritizing requests, and ensuring alignment with business-critical activities.
• Coordinates and prepares for executive meetings, leadership forums, and offsites, including agenda development, materials preparation, room reservations, and audio-visual setup.
• Acts as a gatekeeper and first point of contact for internal and external stakeholders, exercising sound judgment in filtering, prioritizing, and responding to communications on behalf of the SVP.
• Coordinates domestic and international travel, including flights, accommodations, ground transportation, itineraries, and expense reconciliation.
• Supports rhythm-of-the-business activities for HP Solutions Marketing, including staff meetings, leadership reviews, QBRs, and cross-functional planning sessions.
• Develops and produces administrative, utilization, and operational reports to support strategic planning, organizational effectiveness, and executive decision-making.
• Partners closely with other Executive Assistants, Chiefs of Staff, and functional leaders to ensure alignment and smooth execution of cross-org initiatives.
• Coordinates administrative workflows across teams, ensuring consistency, accuracy, and adherence to HP policies and procedures.
• Provides general administrative and office support as required, including document management, mailing, and coordination of office services.

• High School Diploma, GED, or equivalent required; additional education or training preferred.
• Typically 10 years of related experience in senior or executive-level administrative support, preferably supporting a VP or SVP in a large, matrixed organization.
• Experience supporting marketing, sales, or customer-facing organizations is strongly preferred.

• Executive-Level Administrative Support
• Calendar and Time Management
• Travel Planning and Expense Management
• Microsoft 365 (Outlook, PowerPoint, Excel, Word)
• Microsoft SharePoint
• Presentation and Document Preparation
• SAP Applications
• Budgeting, Invoicing, and Expense Reporting
• Marketing and Business Acumen
• Office and Vendor Management
• Data Entry and Reporting
• Purchasing and Office Supply Management

• Effective Communication
• Results Orientation
• Learning Agility
• Digital Fluency
• Customer Centricity
• Discretion and Sound Judgment

• Has direct impact on the effectiveness and productivity of the SVP and the HP Solutions Marketing leadership team.
• Provides administrative leadership and expertise within the function and may support or participate in cross-functional and enterprise initiatives.

• Works on complex, non-routine assignments requiring initiative, prioritization, discretion, and a strong understanding of business context.
• Regularly handles confidential information and exercises independent judgment in support of executive and organizational objectives.