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Executive Assistant - Senior

City of Hampton, VA

Hampton, VA

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JOB DETAILS
SALARY
$46,726–$53,735 Per Year
SKILLS
Administrative Skills, Artificial Intelligence (AI), Budgeting, Business Skills, Calendar Management, Career Development, Communication Skills, Data Analysis, Decision Support, Dental Insurance, Detail Oriented, Driver's License, Educational Administration, Employee Assistance Plan, English Language, Executive Assistant Skills , Finance, Flexible Spending Accounts, Government, Health Insurance, Healthcare Reimbursement, High School Diploma, Leadership, Legal, Life Insurance, Local Government, Microsoft Office, Military, Office Equipment, PC (Personal Computer) Systems, Prepare Correspondence, Presentation/Verbal Skills, Public Administration, Record Keeping, Reimbursement, Retirement Plan, Staff Development, Staff Training, Tax Planning, Technology Analysis, Time Management, Training/Teaching, Trend Analysis, Writing Skills
LOCATION
Hampton, VA
POSTED
1 day ago
Salary : $46,726.00 - $53,735.00 Annually
Location : City Manager's Ofc, Hampton, VA
Job Type: Full-Time Permanent
Job Number: 09036
Department: CITY MANAGER
Opening Date: 04/16/2026
FLSA: Non-Exempt

Function
"Join the City of Hampton team! As a proud V3 (Virginia Values Veterans) employer and a designated Military Spouse-Friendly Employer, we are committed to supporting veterans and military spouses. We offer a welcoming and inclusive workplace, recognizing the unique skills and experiences that military families bring."
Are you passionate about public service and supporting the work that keeps a city running? The City of Hampton is seeking a skilled administrative professional to play a key role in local government operations, providing high-level support to executive leadership while serving the community with professionalism and care.

This position sits at the intersection of residents, city departments, and community partners. You'll help ensure clear communication, accurate information, and well-prepared materials that support informed decision-making by the City Manager's office.

What You'll Do:
  • Respond to citizen inquiries, requests, and concerns accurately, timely, and with a strong commitment to public service.
  • Prepare correspondence, reports, briefs, and official city documents - using AI tools to maximize efficiency.
  • Perform basic data analysis and research to identify trends, gaps, and emerging issues affecting city operations.
  • Coordinate information related to grievances, contracts, and grants.
  • Produce and distribute the weekly City Manager's memo and related City Council agenda materials.
  • Manage executive calendars, travel, personnel records, budgets, and departmental operations.
If you enjoy balancing communication, technology, analysis, and executive support-and want your work to directly impact city leadership and strategic priorities -we'd love to hear from you.

* This position will remain open until filled. Priority consideration will be given to applications received by May 1, 2026
Minimum Requirements
  • Associate's degree in Office Administration, Business, Public Administration or a closely related field of study.
  • Five (5) years of experience in providing support, planning and scheduling at an executive level, preferably within a municipal government or other service related organization.
  • Requires the ability to efficiently use a personal computer and other office equipment to complete tasks. Requires good knowledge of office terminology, procedures, and equipment; working knowledge of Microsoft Office software; good understanding of business arithmetic and English.
  • Requires the ability to: learn complex computer programs; maintain records and attention to detail; follow complex oral and written instructions, and establish and maintain effective working relationships with diverse populations.
  • Must have effective oral and written communication skills.
  • An acceptable combination of education and experience may be considered.
  • Must possess a valid driver's license and must have and maintain a satisfactory driving record based on the City of Hampton's criteria.
  • Must successfully pass a background check related to this position prior to any offer of employment or promotion.

Benefits Overview
This is a summary of benefits associated with permanent, full-time positions. Benefits associated with other positions can be found with specific job listings. Benefits begin on the 1st of the month following one full calendar month of employment in the following benefit plans:
  • Sentara Health Medical Insurance
  • OptumRx
  • Delta Dental Insurance
  • Anthem Blue View Vision
  • FSA Reimbursement accounts
  • Standard: Accident and Critical Illness
  • Trust Mark Universal Life Insurance
  • Legal Resources Plan
  • Mission Square: 457 / Roth IRS / Roth 457 (b) IRA
  • Employees begin accruing annual and sick leave immediately.
  • Other forms of leave include:
    • Maternity Leave
    • Parental Bonding Leave
    • Care for Sick Parent Leave
    • Birthday Leave
    • Personal day (available every quarter)
The eleven paid holidays each year include:
  • New Year's Day
  • Martin Luther King, Jr. Day
  • President's Day
  • Memorial Day
  • Juneteenth Day
  • Independence Day
  • Labor Day
  • Veterans' Day
  • Thanksgiving Day
  • Christmas Day
  • Employee's birthday
  • A tax deferred retirement plan 457 is offered through the ICMA Retirement Corporation. An after-tax retirement plan, Roth IRA, is offered through the ICMA Retirement Corporation (1-800-669-7400). For more information, see the
  • Group life insurance is offered through the VRS and the carrier is the Minnesota Life Insurance Company.

    Tax deferred retirement plan 457 is offered through the ICMA Retirement Corporation (1-800-669-7400). For more information, see the
  • Training and Career Development: The Employee Education Assistance Program (EEAP) encourages employee development through (1) educational programs leading to a degree, (2) skilled craft or trade training leading to a certificate or license and (3) coursework to renew and update skills. Eligibility criteria apply. In addition, the City offers training opportunities in technological, leadership, supervisory, and other areas of government/business knowledge and skill development.
  • Medical/Dental and Dependent Care Reimbursement Accounts are offered on a pre-tax basis in order to reduce the amount of tax the employee pays.
  • The Employee Assistance Program (EAP) is confidential and personal counseling service for the employee and their immediate family (757-363-6777, 1-800-899-8174 or
  • Direct deposit into most banks is a convenient finance feature.

    Savings bonds are available to the City's workforce.
  • Employees are covered for Workers' Compensation where appropriate.

01

Which of the following best describes your highest level of completed education in Office Administration, Business, Public Administration or a closely related field of study?
  • High school graduate or GED completed
  • Some College
  • Associate's Degree
  • Bachelor's Degree or higher

02

Which of the options below best describes your experience in providing support, planning and scheduling at an executive level? Your application must reflect where you gained this specific work experience.
  • No experience
  • 1-2 years experience
  • 3-4 years experience
  • 5-6 years experience
  • 7 or more years experience

03

Do you have previous work experience within a municipal government or other service-related organization? Your application must reflect where you gained this specific work experience.
  • Yes
  • No

04

Do you have experience preparing meeting agendas, taking minutes, and following up on action items?
  • Yes
  • No

05

Have you coordinated executive calendars, including scheduling meetings and handling last-minute changes?
  • Yes
  • No

06

Have you utilized AI tools to maximize efficiency in the preparation of correspondence, reports, and briefs?
  • Yes
  • No

07

I understand that if selected for this position, I must successfully pass a criminal background check prior to any offer of employment or promotion.
  • Yes
  • No

08

This position requires that you possess a valid driver's license and have and maintain a satisfactory driving record based on the City of Hampton's criteria. Failure to provide your driver's license number will prevent us from considering your application. Please confirm your driver's license number by entering it below:
09

I understand that this position requires flexibility to work non-standard work hours when needed.
  • Yes
  • No

Required Question

About the Company

C

City of Hampton, VA