Executive Assistant - Senior

Executive Assistant - Senior

Salary

$46,726.00 - $53,735.00 Annually

Location

City Managers Ofc, Hampton, VA

Job Type

Full-Time Permanent

Job Number

09036

Department

CITY MANAGER

Opening Date

04/16/2026

FLSA

Non-Exempt

• Description
• Benefits
• Questions

Function

"Join the City of Hampton team! As a proud V3 (Virginia Values Veterans) employer and a designated Military Spouse-Friendly Employer, we are committed to supporting veterans and military spouses. We offer a welcoming and inclusive workplace, recognizing the unique skills and experiences that military families bring."

Are you passionate about public service and supporting the work that keeps a city running? The City of Hampton is seeking a skilled administrative professional to play a key role in local government operations, providing high-level support to executive leadership while serving the community with professionalism and care.

This position sits at the intersection of residents, city departments, and community partners. You'll help ensure clear communication, accurate information, and well-prepared materials that support informed decision-making by the City Manager's office.

What You'll Do:

• Respond to citizen inquiries, requests, and concerns accurately, timely, and with a strong commitment to public service.
• Prepare correspondence, reports, briefs, and official city documents - using AI tools to maximize efficiency.
• Perform basic data analysis and research to identify trends, gaps, and emerging issues affecting city operations.
• Coordinate information related to grievances, contracts, and grants.
• Produce and distribute the weekly City Manager's memo and related City Council agenda materials.
• Manage executive calendars, travel, personnel records, budgets, and departmental operations.

If you enjoy balancing communication, technology, analysis, and executive support-and want your work to directly impact city leadership and strategic priorities -we'd love to hear from you.

• This position will remain open until filled. Priority consideration will be given to applications received by May 1, 2026

Minimum Requirements

• Associates degree in Office Administration, Business, Public Administration or a closely related field of study.
• Five (5) years of experience in providing support, planning and scheduling at an executive level, preferably within a municipal government or other service related organization.
• Requires the ability to efficiently use a personal computer and other office equipment to complete tasks. Requires good knowledge of office terminology, procedures, and equipment; working knowledge of Microsoft Office software; good understanding of business arithmetic and English.
• Requires the ability to: learn complex computer programs; maintain records and attention to detail; follow complex oral and written instructions, and establish and maintain effective working relationships with diverse populations.
• Must have effective oral and written communication skills.
• An acceptable combination of education and experience may be considered.
• Must possess a valid driver's license and must have and maintain a satisfactory driving record based on the City of Hampton's criteria.
• Must successfully pass a background check related to this position prior to any offer of employment or promotion.

Click here for a complete job description.

Benefits Overview

This is a summary of benefits associated with permanent, full-time positions. Benefits associated with other positions can be found with specific job listings. Benefits begin on the 1st of the month following one full calendar month of employment in the following benefit plans:

• Sentara Health Medical Insurance
• OptumRx
• Delta Dental Insurance
• Anthem Blue View Vision
• FSA Reimbursement accounts
• Standard: Accident and Critical Illness
• Trust Mark Universal Life Insurance
• Legal Resources Plan
• Virginia 529
• Mission Square: 457 / Roth IRS / Roth 457 (b) IRA
• Employees begin accruing annual and sick leave immediately.
• Other forms of leave include:
• Maternity Leave
• Parental Bonding Leave
• Care for Sick Parent Leave
• Birthday Leave
• Personal day (available every quarter)

The eleven paid holidays each year include:

• New Years Day

• Martin Luther King, Jr. Day

• Presidents Day

• Memorial Day

• Juneteenth Day

• Independence Day

• Labor Day

• Veterans Day

• Thanksgiving Day

• Christmas Day

• Employees birthday

• A tax deferred retirement plan 457 is offered through the ICMA Retirement Corporation. An after-tax retirement plan, Roth IRA, is offered through the ICMA Retirement Corporation (1-800-669-7400). For more information, see the VRS website.

• Group life insurance is offered through the VRS and the carrier is the Minnesota Life Insurance Company.

Tax deferred retirement plan 457 is offered through the ICMA Retirement Corporation (1-800-669-7400). For more information, see the ICMA-RC website.

• Training and Career Development: The Employee Education Assistance Program (EEAP) encourages employee development through (1) educational programs leading to a degree, (2) skilled craft or trade training leading to a certificate or license and (3) coursework to renew and update skills. Eligibility criteria apply. In addition, the City offers training opportunities in technological, leadership, supervisory, and other areas of government/business knowledge and skill development.

• Medical/Dental and Dependent Care Reimbursement Accounts are offered on a pre-tax basis in order to reduce the amount of tax the employee pays.

• The Employee Assistance Program (EAP) is confidential and personal counseling service for the employee and their immediate family (757-363-6777, 1-800-899-8174 or Sentara EAP website.

• Direct deposit into most banks is a convenient finance feature.

Savings bonds are available to the Citys workforce.

• Employees are covered for Workers Compensation where appropriate.

01

Which of the following best describes your highest level of completed education in Office Administration, Business, Public Administration or a closely related field of study?

• High school graduate or GED completed
• Some College
• Associates Degree
• Bachelors Degree or higher

02

Which of the options below best describes your experience in providing support, planning and scheduling at an executive level? Your application must reflect where you gained this specific work experience.

• No experience
• 1-2 years experience
• 3-4 years experience
• 5-6 years experience
• 7 or more years experience

03

Do you have previous work experience within a municipal government or other service-related organization? Your application must reflect where you gained this specific work experience.

• Yes
• No

04

Do you have experience preparing meeting agendas, taking minutes, and following up on action items?

• Yes
• No

05

Have you coordinated executive calendars, including scheduling meetings and handling last-minute changes?

• Yes
• No

06

Have you utilized AI tools to maximize efficiency in the preparation of correspondence, reports, and briefs?

• Yes
• No

07

I understand that if selected for this position, I must successfully pass a criminal background check prior to any offer of employment or promotion.

• Yes
• No

08

This position requires that you possess a valid drivers license and have and maintain a satisfactory driving record based on the City of Hamptons criteria. Failure to provide your drivers license number will prevent us from considering your application. Please confirm your drivers license number by entering it below:

09

I understand that this position requires flexibility to work non-standard work hours when needed.

• Yes
• No

Required Question

Employer City of Hampton

Address 22 Lincoln Street

Hampton, Virginia, 23669

Phone (757) 727-6407

Website http://www.hampton.gov/hr