Accounting, Accounts Receivable, Administrative Skills, Bookkeeping, Calendar Management, Communication Skills, Customer Relationship Management (CRM) Systems, Customer Support/Service, Detail Oriented, Email Management/Administration, Executive Assistant Skills , Financial Services, Leadership, Mac Operating System, Mail Processing, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Office Management, Organizational Skills, Plan Meetings, Real Estate Development, Residential Construction, Time Management
Executive Assistant Family Office (Sedalia, CO)
Executive Assistant – Financial Family Office
Sedalia, Colorado (On-Site)
A family-owned financial, real estate development, and custom home building company is seeking a highly skilled and organized Executive Assistant to join our dynamic team. This role supports the principles of a family business office and other senior managers.
This position is approximately 15 minutes from Castle Rock. The Executive Assistant plays a vital role in supporting senior leadership, ensuring seamless communication, organization, and smooth day-to-day office operations.
Key Responsibilities
- Provide high-level administrative support to senior management, including calendar management, scheduling, and meeting coordination
- Manage correspondence, emails, and phone calls with professionalism and discretion
- Prepare documents, reports, and meeting minutes as needed
- Maintain highly organized physical and digital filing systems, including CRM tools
- Coordinate management schedules, corporate meetings, and special events
- Utilize Microsoft Outlook and Office 365 to manage calendars, communications, and documents
- Ensure documents are prepared and executed electronically using DocuSign
- Manage office supplies, organization, and overall office environment
- Provide front-office and visitor support with a strong customer-service mindset
- Perform limited bookkeeping support, including initial input of accounts receivable, inventory, and cash position for delivery to accounting staff
- Handle confidential and sensitive information with the highest level of integrity
Qualifications & Skills
- Strong executive or administrative support background
- Excellent organizational, communication, and time-management skills
- High degree of professionalism, discretion, and integrity
- Proficiency in Microsoft Office / Office 365 (Outlook, Word, Excel) and Mac OS
- Experience with office management, reporting, and document preparation
- Strong phone etiquette and proactive communication style
- Detail-oriented and able to manage multiple priorities in a fast-paced environment
Position Details
- Job Type: Full-time
- Location: Sedalia, Colorado (on-site)- 15 minutes from Castle Rock
- Compensation: Commensurate with experience
Job Type: Full-time
Pay: Commensurate with experience