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Executive Assistant

netpace

Santa Clara, CA

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JOB DETAILS
SKILLS
Accounting, Administrative Skills, Budget Management, Detail Oriented, English Language, Event Management, Executive Assistant Skills , Expense Management, Interpersonal Skills, Interviewing Skills, Leadership, Mandarin Chinese Language, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multicultural, Multilingual, Multitasking, Organizational Skills, Purchasing/Procurement, Record Keeping, Reporting Skills, Team Building, Team Player, Time Management, Visa Applications
LOCATION
Santa Clara, CA
POSTED
Today
Executive Assistant

As a result of the company's continuing growth, we have an opportunity for a knowledgeable and proactive Executive Assistant in Santa Clara, CA. This position will be responsible for providing high level administrative support directly to Lab/project team. The EA will be expected to handle multiple high-priority projects and assignments simultaneously and work efficiently in order to meet aggressive deadlines.

Primary Responsibilities:

  • Provide strong administrative support to the Lab/Project Team.
  • Organize functions, events and meetings.
  • Support Lab with Procurement and Payment related events.
  • Generate and track paperwork that are submitted to the management team for approval.
  • Manage business trips including travel visa applications and keep track of vacation status, maintain group personnel records, generate monthly reports.
  • Support Lab/team with their budget planning and team building events.
  • Support Lab/team with special project if assigned.
  • Handle and maintain highly confidential and sensitive information.
  • Assist in arranging interview schedules for candidates within the Lab.

Position Requirements:

  • Carry outstanding interpersonal, communication, influencing and organization skills in order to provide the highest level of service to the Business Units.
  • Demonstrate ability in handling highly confidential or sensitive, or proprietary information including written correspondence.
  • Bring a history of managing multiple high-priority projects and assignments simultaneously and work efficiently in order to meet aggressive deadlines.
  • Show an excellent attention to detail with strong organization and planning skills.

Position Qualifications:

  • Associate Degree is required, Bachelors in Business Management or Organizational Leadership preferred.
  • 2-5years' experience in administrative support is desired.
  • Bilingual is required– fluent in English and Chinese (Mandarin).
  • Proficient in Microsoft Office: Excel, Word, Power Point, Outlook.
  • Strong knowledge in accounting related to expense management.
  • Energetic, team player, able to multi-task, organized and detail-oriented, flexible, and able to adapt multi culture work environment.

About the Company

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netpace