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Executive Assistant

Peninsula Jewish Community Center

San Mateo, CA

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JOB DETAILS
SALARY
$80,000–$90,000 Per Year
SKILLS
Administrative Skills, Billing, Board Meeting, Calendar Management, Communication Skills, Content Management, Credit Cards, Cross-Functional, Customer Relationship Management (CRM) Systems, Customer Support/Service, Email Management/Administration, Event Management, Executive Assistant Skills , Follow Through, Fundraising, Interpersonal Skills, Leadership, Learning Management System (LMS), Logistics, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Nonprofit, Office Equipment, Onboarding, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Project/Program Coordination, Reconciliation, Staff Training, Systems Administration/Management, Team Player, Time Management, Writing Skills
LOCATION
San Mateo, CA
POSTED
Today
Executive Assistant - Support mission-driven leadership at the Peninsula JCC

Salary: $80,000-$90,000 (exempt)
Schedule: Full-time, some evenings/weekends as needed
Department: Administration
Reports to: Chief Executive Officer (CEO)
Location: Foster City, CA - on-site at the Peninsula Jewish Community Center (PJCC)

The Executive Assistant is a senior-level administrative professional who provides high-level executive assistant support to the CEO and Executive Leadership Team (ELT), including complex calendar management, meeting and event coordination, board governance support, and liaison work with donors and community partners.

Top qualifications:
  • 5+ years of executive assistant or senior administrative support for C-level executives or nonprofit leadership.
  • Experience with board of directors support, board meetings, minutes, and follow-up actions.
  • Strong written and verbal communication, relationship-building, and stakeholder management skills.
  • Advanced proficiency in Microsoft Office, calendars, and CRM/databases; comfort learning new systems and LMS (Brainier).
  • Ability to work on-site in Foster City full-time, with flexibility for occasional evenings and weekends.
Benefits Package:
  • Complimentary gym membership for you and your household
  • Competitive medical, dental, and vision coverage
  • Generous PTO and paid holidays
  • Retirement plan with employer matching
About the PJCC

For more than 75 years, the PJCC has been a hub for community in San Mateo County, serving over 37,000 Jewish residents and the broader community from its 12-acre campus in Foster City, between San Francisco and Palo Alto.

PJCC Mission: We positively impact people's lives, fostering belonging and meaningful connections with a diverse community, grounded in Jewish values and traditions.

Key Responsibilities
  • Manage the CEO's calendar, executive scheduling, email, and meeting logistics.
  • Coordinate Executive Leadership Team and Board/Executive Committee meetings, including schedules, agendas, materials, minutes, and follow-up.
  • Serve as a liaison among the CEO, Board of Directors, donors, staff, and community partners, ensuring timely communication and follow-through.
  • Support development and fundraising by coordinating donor meetings and maintaining donor information in collaboration with the CDO and Development team.
  • Handle credit card reconciliations, invoices, and subscription payments; support reporting and data tracking.
  • Coordinate cross-functional projects, staff meetings, town halls, trainings, and staff engagement events.
  • Serve as primary administrator for the Brainier LMS, supporting content management, onboarding, and user support for PJCC and partner JCCs.
  • Participate in agency-wide events and perform other duties as assigned.
Qualifications & Key Skills
  • Bachelor's degree preferred.
  • 5+ years of senior-level administrative or executive assistant experience, ideally in a nonprofit or mission-driven organization.
  • Proven experience supporting CEOs, C-suite leaders, and boards of directors, including board governance processes.
  • Exceptional organization, time management, and project coordination skills; able to manage multiple priorities and deadlines.
  • Strong interpersonal, written, and verbal communication skills; high professionalism, discretion, and confidentiality.
  • Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint), calendar and email management, and CRM/databases; ability to learn and administer Learning Management Systems (LMS), such as Brainier.
  • Ability to work independently and proactively in a fast-paced, collaborative environment.
Physical Demands & Work Environment

(With or without reasonable accommodations)
  • Periods of sitting, standing, and moving around campus; occasional standing for long periods during events.
  • Regular use of computers, phones, and standard office equipment.
  • Ability to transport items up to 25 lbs.
  • Work in a busy, sometimes noisy office environment in close proximity to others.


PJCC is an Equal Employment Opportunity Employer - Minority/Female/Veteran/Disability.

This description summarizes the general nature and level of work; it is not an exhaustive list of all duties or responsibilities and does not alter the at-will employment relationship between PJCC and its employees.

About the Company

P

Peninsula Jewish Community Center