Executive Assistant

Boutique Recruiting

San Juan Capistrano, CA

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JOB DETAILS

SALARY

$80,000–$100,000 Per Year

SKILLS

Accidental Death and Dismemberment (AD&D), Calendar Management, Data Collection, Decision Support, Detail Oriented, Establish Priorities, Executive Assistant Skills , Expense Reports, Insurance, Leadership, Legal, Logistics, Metrics, Organizational Skills, Paralegal, Record Keeping, Research Skills, Team Player, Time Management, Training/Teaching, Travel Planning, United States Department of Energy (DOE)

LOCATION

San Juan Capistrano, CA

POSTED

Today

Position Title: Executive Assistant

An energetic and highly organized Executive Administrative Assistant is sought to provide high-level support. This role serves as a critical force-multiplier, enhancing leadership productivity and ensuring seamless communication across various stakeholders. The ideal candidate will thrive in a fast-paced environment and will be passionate about facilitating leaders to operate at their highest level. This position demands a proactive professional who can manage multiple responsibilities effectively and adapt to frequent changes. A collaborative spirit and a positive demeanor are essential for success in this dynamic role.

Salary Range: $80,000 - $100,000 / Year DOE

Executive Assistant Responsibilities:

Manage complex calendars, prioritize meeting requests, and coordinate intricate travel logistics and expense reporting
Act as a professional liaison, building positive relationships at all levels of the organization while maintaining strict confidentiality
Conduct research, gather data, and prepare sophisticated summaries, presentations, and reports to support decision-making
Proactively manage follow-up tasks and, when necessary, help direct support staff or resources to ensure departmental goals are achieved

Executive Assistant Requirements:

3+ years experience as an Executive Assistant with a large volume of calendaring, deadlines, and reporting
Must have experience supporting legal teams as a Legal Assistant, Legal EA or Paralegal.
Preferred: Experience as a Paralegal and an EA, or a Legal Assistant who later transitioned into an EA role
Self-motivated professional with strong work habits, reliability, and pride in delivering high-quality results
Trusted and thoughtful, exercising sound judgment and maintaining discretion with sensitive information
Collaborative with a positive personality, sense of humor, and willingness to help others succeed
Experience with filing/record keeping and maintaining organized physical and online databases
Experience communicating with various levels within the organization and external clients frequently, via phone and email
Type A personality with expert-level attention to detail
Ability to handle changes with grace, particularly frequent changes to schedules
Associate degree or higher
Skilled with Excel and able to teach oneself new functions, such as mail merge and metrics (Pivot and V/X Look-up)

Benefits:

Medical, Dental, and Vision coverage
401K with a 2% match
Short-term and Long-term Disability insurance
Flexible Spending Account and Health Savings Account options
Tuition reimbursement
Pet insurance
Accidental Death and Dismemberment insurance

If you are an Executive Assistant looking to take the next step in your career, apply now! #LI-RB1

About the Company

Boutique Recruiting

San Diego Pro Staffing is a woman-owned boutique staffing and recruiting firm whose principals have been providing top notch recruiting services for over ten years. We focus on companies who are hiring professionals in Accounting, Finance, Human Resources and Administrative Services. Many of our clients include small and medium sized businesses as well as large regional firms.

Our passion is helping employers find the best talent in the market. We stand behind what we deliver via our guarantee. We look forward to assessing your needs and building a mutually beneficial partnership.

COMPANY SIZE

20 to 49 employees

INDUSTRY

Staffing/Employment Agencies

FOUNDED

2014

WEBSITE

http://www.boutiquerecruiting.com/