This job was posted by https://www.azjobconnection.gov : For more
information, please see: https://www.azjobconnection.gov/jobs/7152717
Position Summary:
Performs top level, confidential, and complex administrative support for
the City's
executives; serves as a liaison between the public, the City Manager's
Office, and City
Council; has considerable contact with the public via phone, in person,
in writing, and
through electronic communications; and manages special projects.
Essential Duties:
- Supports the City Manager and Elected Officials; prepares and types
reports,
communications, written documents, and other correspondence
requiring
independent judgment in handling format, procedure, and context.
- Oversees plans; reviews and recommends new or enhanced operating
procedures;
and sets up and maintains complex electronic and paper filing
systems,
- Composes, types, edits, and prepares various correspondence such as
memos,
letters, and other confidential documents.
- Leads special projects as required including research, planning,
coordination, and
supervision of projects/events.
- Composes correspondence; compiles support materials for the City
Manager's
Office.
- Receives, investigates, and responds to sensitive phone calls,
citizen inquiries,
and/or complaints that may involve confidential matters.
- Schedules meetings and appointments; schedules events for the City
Manager's
Office.
- Acts as a staff liaison on committees as requested; schedules
meeting dates;
prepares agendas; and transcribes and distributes minutes.
- Maintains electronic calendars; coordinates business dates; makes
travel
arrangements; greets visitors; screens, responds to, and/or routes
incoming mail
and telephone calls; and attends meetings.
- Reconciles P-Cards for assigned area, processes invoices, travel
authorizations, and
travel reimbursements.
- Interprets established policy and provides information for the
resolution of
problems; performs complex, diversified, and specialized
administrative work in
providing executive assistance.
- Maintains office files, orders office supplies.
- Performs other duties as assigned.