Administrative Skills, Billing, Budget Management, Communication Skills, Continuous Improvement, Detail Oriented, Documentation, Establish Priorities, Executive Assistant Skills , Expense Reports, Follow Through, Leadership, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Office Management, Operational Strategy, Operations Processes, Organizational Development/Management, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Reconciliation, Reimbursement, Team Player, Time Management, Travel Planning, Writing Skills
Join Our Leadership Team!
Are you a highly organized, proactive professional who thrives in a fast-paced executive environment? Do you enjoy being the trusted right hand to senior leadership while helping drive organizational effectiveness and operational excellence?
We are seeking an exceptional Executive Assistant & Office Manager to serve as a key partner to our President and leadership team. This is more than a traditional administrative role—it's an opportunity to play a critical part in executive operations, strategic coordination, communication management, and organizational success.
The ideal candidate is resourceful, detail-oriented, business-minded, and capable of balancing high-level executive support with day-to-day operational coordination. You will work closely with executive leadership, employees, customers, and external partners while helping ensure priorities stay aligned and initiatives move forward.
What You'll Do!
Executive Support
- Manage the President's complex calendar, scheduling priorities, travel arrangements, and executive time management.
- Prepare agendas, presentations, reports, and meeting materials for executive and leadership meetings.
- Serve as a primary point of contact for communications directed to the President.
- Screen, prioritize, and coordinate requests requiring executive attention.
- Coordinate domestic and occasional travel arrangements, itineraries, and expense reporting.
- Assist with executive correspondence, presentations, confidential documentation, and partner communications.
- Anticipate needs and proactively identify opportunities to improve efficiency and effectiveness.
- Support designated members of the leadership team as assigned.
Office Management & Operations
- Support leadership team initiatives, projects, and company events.
- Coordinate activities involving customers, vendors, visitors, and internal teams.
- Anticipate operational needs and recommend solutions that improve organizational effectiveness.
- Help maintain a productive, professional, and well-organized executive office environment.
Communication & Coordination
- Facilitate communication and collaboration between the President, leadership team, and key stakeholders.
- Track action items, deadlines, and follow-up activities to ensure execution and accountability.
- Support strategic projects and special initiatives.
- Assist with leadership meetings, company functions, and organizational events.
- Handle highly confidential information with professionalism and discretion.
Administrative Support
- Maintain organized electronic and physical records.
- Assist with budget tracking, invoice processing, and expense reconciliation.
- Develop and improve administrative processes to enhance operational efficiency.
- Ensure executive documentation and records are accurate, organized, and readily accessible.
What We're Looking For!
Required Qualifications
- Minimum of 5 years of Executive Assistant, Senior Administrative Assistant, or Executive Support experience.
- Experience supporting senior leaders, executives, or leadership teams.
- Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
- Exceptional organizational, prioritization, and time management skills.
- Strong written and verbal communication abilities.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- Proven ability to maintain confidentiality and exercise sound judgment.
- Strong attention to detail and follow-through.
Preferred Qualifications
- Associate degree or equivalent combination of education and experience.
- Experience supporting executive leadership teams, board activities, or ownership groups.
- Experience coordinating executive meetings, travel, and strategic projects.
The Ideal Candidate
- Highly organized and proactive
- Professional and discreet
- Resourceful and solutions-oriented
- Comfortable working independently
- Skilled at building relationships across all levels of an organization
- Calm under pressure and adaptable to changing priorities
- Committed to excellence and continuous improvement
Why Join Us?
- Work directly with executive leadership and contribute to organizational success.
- Be part of a collaborative and professional leadership environment.
- Play a meaningful role in driving communication, coordination, and operational effectiveness.
- Opportunity to make a visible impact across the organization.