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Executive Assistant

Addison Group

Oakland, CA

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JOB DETAILS
SALARY
$38–$48 Per Hour
SKILLS
Administrative Management, Administrative Skills, Board Meeting, Business Strategy, Calendar Management, Catering Services, Communication Skills, Community and Social Services, Consulting, Cross-Functional, Detail Oriented, Document Management, Documentation, Executive Assistant Skills , Financial Operations, Leadership, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Nonprofit, Office Management, Operational Support, Operations Processes, Organizational Development/Management, Organizational Skills, Plan Meetings, Process Development, Process Improvement, Project/Program Coordination, Project/Program Management, Schedule Development, Strategic Planning, Team Player, Time Management
LOCATION
Oakland, CA
POSTED
Today
Job Title: Executive Assistant , contract-to-hire

Location (City, State): Oakland, CA

Industry: Nonprofit / Community Services

Pay: $38-$48/hour, depending on experience

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is partnering with a mission-driven organization seeking an experienced Executive Assistant to support two senior executives. This is a highly visible role that combines executive support, project coordination, and operational administration. The ideal candidate is proactive, highly organized, and able to step into a fast-paced environment with minimal training.

Job Description:

The Executive Assistant will provide direct support to two senior leaders, managing complex calendars, coordinating meetings and special projects, and handling sensitive information with discretion. This individual will serve as a key administrative partner, helping keep day-to-day operations running smoothly while supporting strategic initiatives across the organization.

Key Responsibilities:
  • Manage complex scheduling, calendar coordination, and meeting logistics for senior leadership.
  • Coordinate board and executive meetings, including agendas, Zoom links, materials, surveys, and catering arrangements.
  • Maintain and organize confidential files, records, and operational documentation.
  • Assist with administrative support related to financial and operational processes.
  • Support cross-functional projects and independently manage assigned initiatives.
  • Track deadlines, maintain reporting documents, and improve organizational processes.
  • Serve as a trusted liaison between leadership and internal/external stakeholders.
  • Handle sensitive information with professionalism and a high level of confidentiality.
Qualifications:
  • 3+ years of Executive Assistant, Administrative, Office Management, or Project Coordination experience.
  • Experience supporting senior leaders in a fast-paced environment.
  • Strong organizational, multitasking, and project management skills.
  • Ability to manage high volumes of documentation and maintain exceptional attention to detail.
  • Strong communication skills and professional executive presence.
  • Experience working in mid-sized or large organizations preferred.
  • Proficiency in Microsoft Office Suite, particularly Outlook, Excel, Word, and PowerPoint.
  • Ability to work independently and quickly establish trust with leadership.
  • Bachelor's degree preferred but equivalent experience will be considered.
Additional Details:
  • Schedule: Full-time, Monday-Friday
  • Work Arrangement: Fully onsite, five days per week in Oakland, CA
  • Employment Type: Direct Hire, Contract-to-Hire, or Long-Term Contract (12+ months)
  • Reporting Structure: Direct support to two senior executives
  • Interview Process: Virtual interview followed by an onsite interview.
Perks:
  • High-visibility role with direct exposure to executive leadership
  • Opportunity to make a meaningful impact within a mission-driven organization
  • Diverse responsibilities spanning executive support, operations, and project coordination
  • Collaborative and team-oriented environment
  • Opportunity to streamline processes and create organizational efficiencies

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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About the Company

A

Addison Group

Need a job? Need an employee? Then you need Addison Group, the professional staffing and search firm that has reshaped the industry with our excellent placements in the Administrative & HR, Engineering, Executive Search, Finance & Accounting, Healthcare, and IT sectors.

Addison Group has enjoyed rapid growth since its inception in 1999, when a group of visionary industry leaders in Chicago set out with the simple goal of recruiting the best candidates for the best companies. With the help of its strategic investment partner, Trilantic Capital Partners, Addison Group has expanded its reach across the country through 13 offices and six core industry sectors, from Administrative to IT.
COMPANY SIZE
1,500 to 1,999 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
1999
WEBSITE
http://www.addisongroup.com/