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Executive Assistant

Careers

Lawrence Twp, NJ

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JOB DETAILS
SALARY
$29–$30 Per Hour
SKILLS
ADP, Administrative Skills, Billing, Business Processes, Child and Youth Services, Communication Skills, Contact Management, Credit Analysis, Credit Cards, Detail Oriented, Documentation Format, Documentation Review, Email Software, Event Management, Executive Assistant Skills , Fundraising, Government Grants, Insurance, Insurance Documentation, Intuit Quickbooks, Leadership, Logistics, Meeting Minutes, Multitasking, Nonprofit, Onboarding, Operations Management, Organizational Skills, Payroll Administration, Problem Solving Skills, Project/Program Management, Property Maintenance, Property Management, Property Rentals, Record Keeping, Staff Policies, Systems Maintenance, Worker's Compensation
LOCATION
Lawrence Twp, NJ
POSTED
1 day ago
Do you have 4 years of Admin or Executive experience?

Are you passionate about helping children and youth?

A mission-driven nonprofit is seeking an Executive Assistant who will serve as a dynamic and highly organized professional responsible for supporting executive leadership while overseeing key business management, office administration, and event coordination functions. This is a full-time, Hybrid, temporary role, located in Lawrence Township, New Jersey.

ORGANIZATION: Youth Services Nonprofit

LOCATION: 231 Lawrenceville Rd, Lawrence Township, NJ 08648

POSITION TITLE: Executive Assistant

SCHEDULE: Hybrid. Fridays are remote; candidates can choose the other remote day.

Time: 8:30 am - 4:30 pm

DURATION: Temporary - 5 months

Pay- $29- $30/hr

Is This Your Dream Job? This role manages day-to-day office operations, coordinates schedules and communications, supports organizational projects and business processes, and plans internal and external events to ensure smooth and efficient operations. The ideal candidate is proactive, detail-oriented, adaptable, and capable of handling multiple priorities in a fast-paced environment with professionalism and discretion.

Our Ideal Candidate:

  • 4 years of senior-level management and operations experience or equivalent combination of education and work experience
  • ADP or QuickBooks experience
  • Payroll experience
  • Knowledge of non-profit management
  • Flexibility combined with the ability to multi-task with effective problem solving and communication skills.
  • Ability and commitment to listen and communicate effectively with Board, staff, and outside vendors and funders.
  • Event management experience is a plus
How You Will Spend Your Day:
  • Maintain agency records, policies, bylaws, insurance certificates, and the tenant lease; manage commercial insurance and workers' comp/vehicle claims.
  • Oversee office calendars, mail, postage, and the purchase of office and program supplies.
  • Review and approve credit card charges, vendor invoices, and submissions from program managers.
  • Track agency hardware and portable technology in the equipment database.
  • Process biweekly payroll and staff onboarding through ADP.
  • Maintain personnel records (attendance, new hires, terminations, salary changes, MVR and compliance forms) and keep the Employee Personnel Policy Manual current.
  • Manage building maintenance, security and entry systems, fire inspections, vendor contracts, and the master key set.
  • Serve as tenant liaison, collecting monthly rent and coordinating building repairs and upgrades.
  • Work with the IT vendor to ensure reliable network, email, and software access; maintain system passwords.
  • Support the Board of Trustees and committees: maintain contact lists, attend meetings, record minutes, and follow up on requests.
  • Coordinate the annual fundraising event and other special events, from venue and sponsors to night-of logistics.
  • Assemble, format, and review documents for government grant submissions.
  • Perform other related duties as assigned by the Executive Director.


We'd love to hear from you!

PLEASE APPLY USING THE LINK BELOW. DO NOT EMAIL RESUMES. Candidates will be submitted to the client by 06/12/2026

If this sounds like the job for you, we would love to help make that happen. Please apply using this link.

For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.

Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.

Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.

About the Company

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