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Executive Assistant

H Cap Connect Llc

Newport Beach, CA

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JOB DETAILS
SALARY
$85,000–$110,000 Per Year
SKILLS
Administrative Skills, Business Solutions, Calendar Management, Catering Services, Communication Skills, Conference Management, Customer Experience, Customer Relations, Customer Support/Service, Detail Oriented, Entrepreneurship, Establish Priorities, Event Management, Executive Assistant Skills , Expense Management, Facilities Management, Financial Services, Follow Through, Interpersonal Skills, Leadership, Logistics, Maintenance Services, Microsoft Office, Microsoft Outlook, Multitasking, Networking Events, Office Management, Operational Support, Operations Management, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Private Wealth Management, Problem Solving Skills, Professional Services, Property Maintenance, Real Estate, Shipping/Receiving, Startup, Team Player, Travel Planning
LOCATION
Newport Beach, CA
POSTED
Today
Executive Assistant / Office Manager

Newport Beach, California (on-site)

About the Opportunity

We are partnering with a growing private equity and wealth management firm in Newport Beach to identify an Executive Assistant / Office Manager who thrives in a dynamic, entrepreneurial environment. This is a highly visible role supporting senior leadership while also serving as the operational heartbeat of the office.

The ideal candidate is polished, proactive, organized, and energized by variety. This person will help executives stay on track, ensure the office runs smoothly, coordinate client-facing events, and create a professional, welcoming experience for clients, tenants, and visitors alike.

We are looking for someone who takes ownership, anticipates needs, and enjoys being the person who keeps everything moving.

What You'll Do

Executive Support
  • Manage complex calendars, scheduling, and meeting coordination for senior leadership
  • Coordinate travel arrangements, itineraries, and expense management
  • Help executives prioritize commitments, track deliverables, and stay organized in a fast-paced environment
  • Prepare presentations, reports, correspondence, and meeting materials
  • Handle confidential information with professionalism and discretion
Office & Facility Management
  • Oversee day-to-day office operations to ensure a polished and efficient workplace
  • Coordinate office vendors, building maintenance, repairs, supplies, and service providers
  • Serve as a primary point of contact for office-related needs involving tenants, visitors, and vendors
  • Manage conference rooms, office logistics, inventory, mail, shipping, and general workplace organization
  • Help maintain a professional, hospitality-driven office environment that reflects the firm's brand and culture
Client Experience & Event Coordination
  • Coordinate client appreciation events, executive dinners, networking events, and office gatherings
  • Assist with event logistics, including invitations, communications, catering, venue coordination, and follow-up
  • Support client communications and help ensure a high-touch service experience
  • Welcome clients and guests with professionalism and warmth
Administrative & Operational Support
  • Assist with special projects and operational initiatives as the company continues to grow
  • Support internal communications and organizational coordination
  • Jump in where needed - flexibility and adaptability are essential in this environment
What We're Looking For
  • Prior experience as an Executive Assistant, Office Manager, Operations Coordinator, or similar role
  • Experience in financial services, private equity, real estate, professional services, or another fast-paced business environment is preferred
  • Strong organizational skills with exceptional attention to detail
  • Ability to multitask and shift priorities quickly
  • Strong communication and interpersonal skills
  • High sense of urgency and ownership mentality
  • Professional presence with a hospitality-oriented mindset
  • Entrepreneurial attitude and comfort working in a growing organization
  • Proficiency with Microsoft Office, Outlook, and standard business systems
Personality Fit

This role is ideal for someone who:
  • Enjoys being the go-to person in the office
  • Naturally takes initiative and solves problems independently
  • Brings positive energy and professionalism to every interaction
  • Likes balancing executive support with operational responsibilities
  • Thrives in fast-moving environments where no two days are the same
  • Understands the importance of discretion, responsiveness, and follow-through
Compensation & Environment
  • Competitive compensation package based on experience
  • Newport Beach office location
  • Collaborative, entrepreneurial culture with exposure to senior leadership. Think - Start-up.
  • Opportunity to play a meaningful role in a growing organization's success
  • Salary is based on experience - general range is $85,000 - $110,000

If you are highly organized, service-oriented, and energized by helping executives and offices operate at a high level, we would love to hear from you.

About the Company

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H Cap Connect Llc