$134,000–$135,000 Per Year
Biology, Calendar Management, Cellular Telephone, Communication Skills, Compensation and Benefits, Consulting, Continuous Improvement, Detail Oriented, Executive Assistant Skills , Follow Through, Fortune 500 Customers, Legal, Logistics, Mergers and Acquisitions, Operational Support, Organizational Skills, Regulations, Reimbursement, Sales Closing Skills, Team Player, Time Management, Travel Planning, Willing to Travel
Our client is seeking an experienced and self‑directed Executive Assistant to support the Digital Operations team within a fast‑moving investment environment. This role supports a group that works closely with portfolio companies post‑acquisition and requires strong travel coordination skills, excellent judgment, and comfort operating with minimal hand‑holding. Hours are 9:00am-5:00pm, and the role is hybrid with flexibility to go five days in-person as needed.
Key Responsibilities:
- Provide executive‑level administrative support to 5-7 senior leaders, with long‑term alignment closer to 5
- Manage complex calendars, scheduling across time zones and shifting travel demands
- Coordinate heavy domestic and international travel for a team of frequent travelers ("road warriors")
- Prepare detailed itineraries, monitor changes, and ensure seamless logistics
- Process expenses accurately and in a timely manner
- Support internal meetings, offsites, and portfolio‑company engagements
- Participate in team meetings and offsites as a fully integrated member of the group
- Provide shared reception coverage when needed in partnership with the NYC EA team
- Assist with ad hoc projects and operational initiatives tied to digital transformation efforts
- Maintain confidentiality and exercise strong judgment in a high‑expectation environment
Qualifications:
- 5-8+ years of Executive Assistant experience
- Prior private equity experience strongly preferred; consulting backgrounds considered with demonstrated ability to handle pace and complexity
- Proven strength supporting executives with heavy travel schedules
- Highly organized with strong attention to detail and follow‑through
- Self‑starter who can operate independently without significant hand‑holding
- Comfortable working within a collaborative EA team across offices
- Strong communication skills and professional presence
- Bachelor's degree required
Compensation/Benefits:
- Up to $135K base salary + bonus
- 100% employer‑paid medical, dental, and vision coverage for employee and family
- PTO package
- Lunch provided once per week in office
- Cell phone allowance
- Commuter reimbursement (transit or parking)
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)