Executive Assistant
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$124,000–$125,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Biology, Brokerage, Calendar Management, Call Monitoring, Catering Services, Communication Skills, Compensation and Benefits, Conference Management, Continuous Improvement, Detail Oriented, Documentation, Employee Benefits, Executive Assistant Skills , Expense Reports, Financial Services, Fortune 500 Customers, Investment Management, Investor Relations, Legal, Logistics, Logistics Management, Microsoft Office, Multitasking, Organizational Skills, Portfolio Analysis, Presentation/Verbal Skills, Reconciliation, Regulations, Research Skills, Telephone Skills, Time Management, Travel Planning, Willing to Travel, Writing Skills
LOCATION
New York, NY
POSTED
21 days ago
Our client is seeking a calm, detail‑oriented Executive Assistant to support the Research Team within a well‑established investment management environment. This role supports Portfolio Managers and Analysts and is ideal for someone who enjoys being in a true support function and wants to build a long‑term career as an EA. Hours are Monday-Thursday 8:30am-5:30pm and Friday 8:30am-5:00pm. The role is fully onsite to start, with potential flexibility to move to a 4/1 schedule after the first three months.
Key Responsibilities:
- Provide administrative support to four research professionals, including Portfolio Managers and Analysts
- Manage complex calendars and scheduling across internal teams and external contacts
- Coordinate domestic and international travel, prepare itineraries, and manage logistics
- Process and reconcile expense reports accurately and in a timely manner
- Act as a liaison with brokers, banks, and investor relations contacts to coordinate conferences and investor days
- Track and manage conference registrations, deadlines, and related materials
- Maintain and update contact lists, watchlists, and internal documentation
- Assist with earnings‑season coordination, including tracking calls and distributing relevant materials
- Support meeting logistics including catering, room setup, and conference calls
- Partner closely with other Research Assistants to ensure coverage and collaboration
- Take on project work as needed, including research coordination and internal tracking
Qualifications:
- 3-5+ years of administrative or Executive Assistant experience in a professional office environment
- Financial services experience preferred
- Bachelor's degree required
- Strong organizational and time‑management skills with high attention to detail
- Calm, composed demeanor with the ability to handle multiple priorities
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office; experience with research tools a plus
- Team‑oriented mindset and interest in remaining in a career EA role
Compensation/Benefits:
- Up to $125K base salary + discretionary bonus
- Medical, dental, and vision benefits with small employee contribution
- Generous PTO package
- 401(k) with generous company contribution and profit‑sharing plan
- Daily lunch provided through Seamless
- Onsite gym access
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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