Executive Assistant
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$124,000–$125,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Biology, Business Development, Calendar Management, Communication Skills, Compensation and Benefits, Continuous Improvement, Customer Relationship Management (CRM), Detail Oriented, Establish Priorities, Executive Assistant Skills , Expense Management, Fitness, Fortune 500 Customers, Fundraising, Health Plan, IR (Infrared), Investor Relations, Legal, Microsoft Office, Organizational Skills, Presentation/Verbal Skills, Record Keeping, Regulations, Regulatory Compliance, Time Management, Writing Skills
LOCATION
New York, NY
POSTED
Today
Our client is seeking a highly thoughtful, detail‑driven Executive Assistant to support the Investor Relations function within a global private equity environment. This role blends traditional EA support with IR coordination, fundraising workflows, and investor‑facing execution, making it ideal for someone who enjoys owning processes and thinking several steps ahead. Hours are standard business hours (approximately 8:30/9:00am-5:30/6:00pm) with a hybrid schedule of four days onsite and one remote day per week.
Key Responsibilities:
- Provide high‑level executive support to senior leaders within the IR team
- Manage complex calendars, meetings, and travel across multiple time zones
- Coordinate internal and external meetings, including board‑level and investor‑facing sessions
- Prepare meeting materials, pre‑reads, and logistical arrangements
- Manage expenses accurately and in a timely manner using internal systems
- Maintain CRM records, investor contacts, and meeting logs with precision
- Individually own projects tied to fundraising initiatives and investor events
- Coordinate investor roadshows, Limited Partner meetings, and global IR‑led events
- Lead preparation of meeting agendas, pitch materials, and investor background notes
- Support Limited Partner communications and reporting processes in line with compliance standards
- Partner closely with another EA to provide seamless team coverage
- Participate in select investor events and offsites (2-3 times per year, with advanced notice)
Qualifications:
- 5+ years of Executive Assistant experience with strong Investor Relations or Business Development exposure
- IR or fundraising experience valued more highly than pure PE background
- Highly organized, fastidious, and proactive with strong attention to detail
- Strong judgment and ability to prioritize competing objectives thoughtfully
- Excellent written and verbal communication skills
- Comfortable owning processes and working independently
- Strong Microsoft Office proficiency; CRM experience a plus
- Bachelor's degree preferred
Compensation/Benefits:
- Up to $125K base salary + paid overtime + discretionary bonus
- 100% employer‑paid medical benefits after 30 days
- PTO package
- 401(k) with employer match (eligibility after one year)
- Daily catered lunch
- $1,000 annual fitness subsidy
- Fertility benefits + 20 weeks paid parental leave
- Fund performance participation after two years (profit‑sharing style)
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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