Executive Assistant
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$169,000–$170,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Automotive Repair and Maintenance, Biology, Communication Skills, Compensation and Benefits, Continuous Improvement, Detail Oriented, Documentation, Executive Assistant Skills , Expense Management, Expense Reports, Financial Reporting, Follow Through, Fortune 500 Customers, Legal, Logistics, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Onboarding, Organizational Skills, Performance Management, Presentation/Verbal Skills, Problem Solving Skills, Professional Services, Proofreading, Regulations, Restaurant, Schedule Development, Willing to Travel, Writing Skills
LOCATION
New York, NY
POSTED
3 days ago
Our client, a top global law firm, is seeking a highly experienced Executive Assistant to support a Vice Chairman within a global professional services organization. This is a highly visible EA role requiring exceptional judgment, executive presence, and discretion in a fast‑paced environment. The role partners closely with a newly appointed Chief of Staff and supports a leader with a complex global schedule. Hours are typically 9:00am-5:30pm (occasionally 6:00-6:30pm as needed), with responsiveness needed after traditional hours to respond to travel and scheduling changes. The position is based in New York and follows a hybrid schedule after onboarding.
Key Responsibilities:
- Provide trusted, high‑level executive support to the Vice Chairman in a global, client‑facing environment
- Manage complex, back‑to‑back calendars across time zones, anticipating conflicts and proactively resolving issues
- Coordinate frequent domestic and international travel, including flights, car services, accommodations, and restaurant arrangements
- Serve as a proactive gatekeeper, exercising sound judgment on priorities and time allocation
- Prepare, edit, and proofread executive‑level communications, presentations, and materials using Word, Excel, and PowerPoint
- Manage heavy expense reporting and financial documentation
- Coordinate firm initiatives, events, and executive meetings, ensuring seamless logistics and follow‑through
- Liaise internally with partners, senior stakeholders, and administrative teams across offices
- Handle sensitive personal support as needed (passports, visas, medical, family matters, personal finances)
- Maintain the highest standards of confidentiality, discretion, and professionalism
- Operate independently with executive‑level presence, often connecting the dots with limited instruction
Qualifications:
- 10+ years of Executive Assistant experience supporting C‑suite or senior global leaders
- Experience in legal or professional services environments preferred but not required
- Strong executive presence with the ability to interact confidently with partners, clients, and senior stakeholders
- Exceptional organizational skills with meticulous attention to detail
- Proven ability to manage global schedules, heavy travel, and competing priorities
- Highly proactive, intuitive, and able to anticipate needs
- Excellent written and verbal communication skills
- Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- High emotional intelligence, maturity, and discretion
- BA/BS preferred
Compensation/Benefits:
- Up to $170K base salary + discretionary bonus
- Annual performance‑based increases and bonus eligibility
- Comprehensive benefits package
- Hybrid schedule following initial onboarding period
- Ambassador/buddy support during onboarding
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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