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Executive Assistant

Beacon Hill Staffing Group, LLC

New York, NY

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JOB DETAILS
SALARY
$119,000–$120,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Biology, Calendar Management, Communication Skills, Compensation and Benefits, Conferences, Continuous Improvement, Customer Relationship Management (CRM), Detail Oriented, Establish Priorities, Event Management, Executive Assistant Skills , Expense Reports, Family Planning, Fortune 500 Customers, Health Plan, Integrated Circuits (ICs), Legal, Logistics, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Reconciliation, Regulations, Retirement Plan, Team Player, Time Management, Willing to Travel, Writing Skills
LOCATION
New York, NY
POSTED
14 days ago

Our client is seeking a highly experienced, proactive Executive Assistant to support a Senior Partner and a Director within a global investment team. This is a role requiring strong strategic calendar management, sound judgment, and the ability to add value beyond execution. The Senior Partner sits on the investment committee and is described as collaborative, down‑to‑earth, and respectful of a strong EA partnership. Hours are 8:00am-6:00pm with a hybrid schedule of four days onsite and one remote splitting time between the company's New York City and Greenwich, CT offices.

Key Responsibilities:
  • Provide high‑level executive administrative support to a Senior Partner and Director across global regions
  • Manage complex, dynamic calendars with a strategic lens, prioritizing meetings and optimizing executive time
  • Coordinate domestic and international travel, including detailed itineraries and last‑minute changes
  • Act as a trusted right hand, helping streamline schedules and proactively identify efficiencies
  • Prepare, organize, and distribute meeting materials, pre‑reads, and follow‑up notes
  • Coordinate internal and external meetings, conference calls, and events across time zones
  • Serve as a professional point of contact for senior internal stakeholders, investors, and external partners
  • Plan and support events, conferences, and off‑sites including logistics and coordination
  • Prepare and reconcile expense reports accurately and in a timely manner
  • Maintain shared calendars and systems in coordination with other EAs
  • Provide backup support across teams as needed
  • Assist with special projects and time‑sensitive initiatives, often requiring discretion and responsiveness outside standard hours

Qualifications:
  • 4-7+ years of Executive Assistant experience in a fast‑paced, global environment
  • Experience supporting very senior executives (C‑suite, IC members, or equivalent) strongly preferred
  • Exceptional organizational skills and attention to detail
  • Strong written and verbal communication skills
  • Demonstrated ability to manage shifting priorities and operate under pressure
  • Sound judgment, discretion, and comfort handling confidential information
  • Strategic mindset with the ability to proactively add value beyond task execution
  • Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; CRM familiarity a plus
  • Bachelor's degree required

Compensation/Benefits:
  • Up to $120K base salary + paid overtime + discretionary bonus
  • 100% employer‑paid medical coverage for employee and family
  • Monthly transit benefit and daily lunch stipend
  • Generous PTO package
  • Fertility and family‑planning benefits
  • 401(k) (traditional and Roth) + Money Purchase Pension Plan

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

About the Company

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Beacon Hill Staffing Group, LLC

Beacon Hill Staffing Group was founded to set a new standard in search, career placement and flexible staffing. Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Government Services, Beacon Hill Legal, Beacon Hill Life Sciences, Beacon Hill Solutions and Beacon Hill Technologies by visiting www.beaconhillstaffing.com. Or you can visit one of our branch locations www.beaconhillstaffing.com/locations We look forward to working with you.
COMPANY SIZE
1,000 to 1,499 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2000
WEBSITE
https://www.beaconhillstaffing.com/