Executive Assistant
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$40–$50 Per Hour
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Banking Services, Biology, Calendar Management, Catering Services, Communication Skills, Conference Management, Continuous Improvement, Detail Oriented, Email Management/Administration, Event Management, Executive Assistant Skills , Expense Management, File Maintenance, Financial Services, Fortune 500 Customers, Interpersonal Skills, Investment Services, Legal, Logistics, Microsoft Office, Organizational Skills, Presentation/Verbal Skills, Process Improvement, Professional Services, Project Tracking, Regulations, Salesforce.com, Team Player, Telephone Skills, Time Management, Writing Skills
LOCATION
New York, NY
POSTED
2 days ago
Our client, a global investment bank located in Midtown. Manhattan is looking for a LTT Executive Assistant to join their team. Role supports three Managing Directors, two VPs and team. This position will start on/around June 1st. Monday - Friday onsite, 8:30/9am - 5/5:30pm with flex for OT. Compensation is $40-$50/hour depending on experience.
Responsibilities:
- Calendar management
- Travel management
- Expense management
- Event management, including researching venue options, assisting with logistics for offsite events and conferences, and arranging catering
- Gatekeeping and managing phone calls
- Email management for the investment banking team
- Track progress and relevant engagement information in Salesforce and maintain knowledge of the engagement and deal process
- Set up and maintain office files, logs, directories, and manuals
- Make copies of correspondence or other printed materials as requested
- Respond to requests for assistance from other business units and provide support during downtimes
- Assist with training administrative assistants
- Handle ad-hoc projects
Qualifications:
- 2+ years of administrative experience in professional services or financial services/banking
- Strong attention to detail with excellent organizational and time management skills
- Excellent written and verbal communication skills
- Strong interpersonal skills and team-oriented mindset
- Ability to work autonomously with a focus on process improvement
- Intermediate to advanced knowledge of Microsoft Office Suite
- Ability to exercise good business judgment with internal and external clients
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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