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Executive Assistant

Beacon Hill Staffing Group, LLC

New York, NY

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JOB DETAILS
SALARY
$130,000–$140,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Billing, Biology, Budget Management, Commercial Real Estate, Communication Skills, Compensation and Benefits, Continuous Improvement, Establish Priorities, Executive Assistant Skills , Expense Management, Fortune 500 Customers, Investment Management, Leadership, Legal, Life Insurance, Microsoft Office, Onboarding, Presentation/Verbal Skills, Process Improvement, Professional Services, Proofreading, Real Estate, Regulations, Team Player, Time Management, Vision Plan, Willing to Travel, Writing Skills
LOCATION
New York, NY
POSTED
9 days ago

Our client is seeking a highly experienced, collaborative Executive Assistant to provide true 1:1 support to the incoming Head of U.S. operations within a global real estate and investment management platform. The ideal candidate is steady, adaptable, and confident supporting a new leader while helping establish rhythms, preferences, and structure. Hours are generally 9:00am-5:00pm with flexibility as needed, and the role follows a hybrid 4/1 schedule, flexing to additional in‑office days during onboarding.

Key Responsibilities:
  • Provide full‑scope executive support to the Head of U.S. operations in a true 1:1 capacity
  • Manage a complex, evolving calendar with heavy meetings and competing priorities
  • Coordinate extensive domestic and international travel, including detailed itineraries
  • Support board and leadership‑level meetings, including preparation, materials, and follow‑up
  • Prepare, edit, and proofread executive‑level communications, presentations, and reports
  • Serve as a proactive gatekeeper, prioritizing requests and ensuring critical items are addressed
  • Coordinate town halls, leadership meetings, offsites, and team events
  • Manage expenses, invoices, and budget tracking related to the executive's activities
  • Oversee incoming and outgoing communications on behalf of the executive
  • Build strong relationships with internal and external stakeholders across global offices
  • Proactively identify opportunities to improve processes and increase efficiency

Qualifications:
  • 10+ years of experience supporting C‑suite or senior executives in a large, global organization
  • Strong preference for backgrounds in commercial real estate, investment management, or similar professional services environments
  • Exceptional organizational and time‑management skills
  • Proven ability to support leaders during onboarding or periods of transition
  • Comfortable managing ambiguity and shifting priorities
  • Strong written and verbal communication skills with executive presence
  • Advanced proficiency in Microsoft Office and collaboration tools
  • Highly collaborative, adaptable, and service‑oriented mindset
  • Bachelor's degree preferred

Compensation/Benefits:
  • Up to $130K-$140K base salary + discretionary bonus
  • 100% employer‑paid medical, dental, vision, and life insurance
  • 401(k) with employer match
  • Generous PTO package
  • Hybrid schedule with flexibility as business needs dictate

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

About the Company

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Beacon Hill Staffing Group, LLC

Beacon Hill Staffing Group was founded to set a new standard in search, career placement and flexible staffing. Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Government Services, Beacon Hill Legal, Beacon Hill Life Sciences, Beacon Hill Solutions and Beacon Hill Technologies by visiting www.beaconhillstaffing.com. Or you can visit one of our branch locations www.beaconhillstaffing.com/locations We look forward to working with you.
COMPANY SIZE
1,000 to 1,499 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2000
WEBSITE
https://www.beaconhillstaffing.com/