Executive Assistant
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$149,000–$150,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Aviation Industry, Biology, Board Meeting, Communication Skills, Compensation and Benefits, Contact Management, Continuous Improvement, Customer Relationship Management (CRM), Customer Relationship Management (CRM) Systems, Detail Oriented, Executive Assistant Skills , Expense Reports, Financial Services, Follow Through, Fortune 500 Customers, Home Economics, Leadership, Legal, Logistics, Microsoft Product Family, Operations Management, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Record Keeping, Regulations, Time Management, Vendor/Supplier Management, Videoconferencing, Willing to Travel, Writing Skills
LOCATION
New York, NY
POSTED
3 days ago
Our client is seeking a high‑caliber Executive Assistant to support two Co‑Founders at a boutique, long‑term private investment firm. This is a high‑trust, high‑visibility EA/PA role in a small, collegial office where relationships, discretion, and execution matter deeply. The role is split approximately 60% business supportand 40% personal support and is best suited for someone who enjoys both sides equally. The firm is intentionally small and stable, offering a close‑knit environment with strong culture and longevity. The role has the flexibility to operate on a hybrid (4/1) schedule in Tribeca, with seasonal remote flexibility.
Key Responsibilities:
- Provide full‑scope executive support to two Co‑Founders in a true EA/PA capacity
- Manage complex, fast‑moving calendars including board meetings, investor meetings, and external commitments
- Coordinate meetings end‑to‑end, including logistics, materials distribution, and follow‑up
- Arrange domestic and international travel, including private aviation, commercial flights, hotels, ground transportation, and detailed itineraries
- Prepare and submit expense reports accurately and in a timely manner
- Serve as a polished, professional point of contact for limited partners, portfolio company CEOs, advisors, and senior external stakeholders
- Maintain contact records, assisting with CRM and pipeline updates
- Partner closely with the existing EA on office operations, visitor management, lunches, and vendor coordination
- Provide light project support and assist with firmwide initiatives as needed
- Support large‑scale events such as annual meetings or team gatherings (occasional travel may be required)
Personal Support:
- Coordinate logistics across multiple residences, including vendor management and household projects
- Partner with spouses on family scheduling, planning, and ad hoc needs
- Assist with children's school logistics, activities, and appointments as needed
- Plan and book personal travel and vacations end‑to‑end, including accommodations, dining, activities, and transportation
- Coordinate private aviation for both business and personal travel
- Handle errands, gifting, reservations, and personal appointments with discretion and care
Qualifications:
- ~4+ years of experience supporting senior executives or principals in a fast‑paced environment
- Financial services or investment experience appreciated but not required
- Exceptional judgment, discretion, and comfort handling confidential matters
- Strong organizational instincts with a "no task too big or too small" mindset
- High attention to detail and strong follow‑through
- Excellent written and verbal communication skills
- Strong technology fluency (Microsoft 365 or Google Workspace, CRM tools, video conferencing, expense platforms)
- Ability to anticipate needs, stay calm under pressure, and adapt to shifting priorities
- Warm, professional, and approachable demeanor that reflects well on leadership and the firm
- Willingness to be available for time‑sensitive matters on evenings or weekends (kept reasonable and respected)
Compensation/Benefits:
- Competitive base salary up to ~$150K + discretionary bonus
- PTO package
- Two remote weeks in August and two remote weeks in December
- Medical, dental, and vision benefits
- Flexible Spending Account (FSA)
- 401(k) with employer match
- Daily catered lunch with the team
- Casual, "dress‑for‑your‑day" office environment
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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