Executive Assistant
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$90,000–$95,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Audiovisual, Biology, Calendar Management, Catering Services, Communication Skills, Compensation and Benefits, Conference Management, Continuous Improvement, Detail Oriented, Document Management, Executive Assistant Skills , Expense Reports, Finance, Fortune 500 Customers, Legal, Logistics, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Organizational Skills, Presentation/Verbal Skills, Reconciliation, Regulations, Schedule Development, Team Player, Willing to Travel, Writing Skills
LOCATION
New York, NY
POSTED
3 days ago
Our client is seeking a collaborative, detail‑oriented Executive Assistant to support senior leaders within a close‑knit global investment office. This role primarily supports the Chief Financial Officer and General Counsel, with potential expansion as the team grows. The environment is professional, thoughtful, and collaborative, with a strong emphasis on discretion and organization. Hours are generally 8:30am-5:30pm and the role follows a hybrid 4/1 schedule with Fridays remote.
Key Responsibilities:
- Provide executive‑level administrative support to the CFO and General Counsel, with potential future coverage for an additional leader
- Manage heavy calendar scheduling, including coordinating frequent internal and external meetings
- Prepare executives for meetings by proactively organizing materials and logistics
- Coordinate limited domestic and international travel, including itineraries and logistics
- Process and reconcile expense reports using Concur
- Assist with document management, systems coordination, and software applications related to Finance
- Support Legal workflows including proofreading, editing, and document preparation
- Draft, edit, and format materials using Word, Excel, PowerPoint, and Outlook
- Serve as a professional front‑of‑house presence during meetings, greeting guests and assisting with conference room setup
- Prepare and clear conference rooms, including catering and AV coordination
- Participate in shared reception, kitchen, and pantry coverage as part of a team rotation
- Provide backup coverage for other Executive Assistants during breaks and vacations
- Assist with birthdays, celebrations, and internal events with a positive, team‑first attitude
Qualifications:
- 5+ years of experience in an Executive Assistant or administrative support role
- Bachelor's degree required
- Strong organizational skills with exceptional attention to detail
- Professional, warm, and approachable demeanor with strong executive presence
- Comfortable working in a client‑facing environment and hosting meetings
- Strong written and verbal communication skills
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- Experience with Concur preferred
- Team‑oriented mindset with a willingness to jump in wherever needed
- Open to industry background; fit with the team is paramount
Compensation/Benefits:
- Up to $90K-$95K base salary + discretionary bonus
- Medical and dental coverage with low employee contribution; vision fully covered
- Commuter benefits fully covered up to $127/month
- PTO package
- Half-day Summer Fridays between Memorial Day and Labor Day
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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