Correspondence: Draft emails, letters, and official documents for the Head of Program's signature.
Approvals & Expenses: Process expense reports, goods receipts, and signature requests quickly and accurately.
Data & Files: Maintain secure program records and develop efficient filing procedures.
Confidentiality: Handle highly sensitive and confidential company information with total discretion.
Calendar Management: Independently manage a complex, fast-moving calendar, resolve scheduling conflicts, and cross-check with internal systems (MMS).
Travel Planning: Arrange complex domestic and international travel, coordinate joint itineraries, and manage travel expenses (via Concur).
Event Coordination: Assist with events, customer dinners, and community engagements to reinforce the company’s professional image.
Relationship Building: Foster connections with local officials and community leaders.
Representation: Step in to attend meetings or route urgent matters to the correct staff when the Head of Program is traveling or absent.
Lead or support internal company events.
Partner with other Executive Assistants across the company to coordinate senior leadership efforts.
Degree: Bachelor’s degree in Business Administration, Communications, English, or a related field.
Experience: At least 2 years of progressive experience supporting a senior-level manager.
Tech Savvy: Strong knowledge of digital workplace tools (Google Workspace, Gmail, Google Meets, Smartsheet).
Communication: Exceptional written and verbal communication skills with a strong eye for proofreading and detail.
Organization: Proven ability to manage a heavy workload, prioritize tasks with little guidance, and maintain strict confidentiality.
Analytical Tools: Experience with Tableau, Google Dashboards, SAP, or Skywise.
Systems: Experience using Concur
Languages: Fluency in French and/or German is highly desirable.
Certification: Active Notary Public. Preferred
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This job is In-Person.
We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees.
Download the Sparks Group mobile app from Apple App Store or Google Play.
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Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.
Bringing the Best People and the Best Companies Together Since 1970.
Sparks Group (formerly SPARKS, Sparks IT Solutions, and Sparks Personnel) is the Washington DC Area's leading temporary staffing and full-time recruiting services provider. Whether you are seeking your next opportunity or looking to add talent, Sparks Group is the ideal partner for you! Each of our four divisions (Sparks Office, Sparks Accounting & Finance, Sparks IT, and Sparks Creative) specializes in placing professionals in temporary/contract, temporary-to-full-time, and full-time roles across a diverse array of staffing categories, positions and levels including: office/administrative, customer service, human resources and talent acquisition, legal support, government and cleared personnel, mortgage/banking, accounting and finance, contracts and procurement, information technology and creative/marketing.
Sparks Group brings over four decades of experience placing professionals in challenging and rewarding positions at many of the area’s most prestigious organizations. Our primary focus is presenting opportunities that match each candidate’s skill-sets, experience levels, career objectives, and growth needs. Sparks Group has regularly ranked as one of the top US staffing and recruiting firms having been named to Inavero’s Best of Staffing Lists® for Client and Employee Satisfaction (2012-2017). Additionally, Sparks Group is proud to have been recently selected for other awards Staffing Industry Analysts’ 2017 Best Staffing Firms to Work For, Washington Business Journal Best Places to Work (2017), the Washington Post’s Top Workplaces® List (2017, 2014), Forbes® Best Professional Recruiting Firms (2017), and the National Capital Business Ethics Award.