Executive Assistant

TAIT’s 20 global offices have developed iconic productions and experiences in over 30 countries, all seven continents, and even outer space for renowned performers, theme parks, exhibits, and venues across the globe, including partnerships with Taylor Swift, Cirque Du Soleil, Royal Opera House, Nike, NASA, Bloomberg, Google, Beyoncé, and The Olympics. The Executive Assistant – Global Touring & Producing is responsible for supporting the effectiveness of the Chief Executive by protecting executive capacity, reducing friction, anticipating needs, and ensuring priorities, relationships, and commitments are managed with consistency and care.

TAIT partners with artists, brands, IP holders and place makers to bring culture-defining, never-before-seen experiences to life. With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock ‘n’ roll concert staging to setting the global standard for extraordinary live events and experiences through cutting-edge technology, precision engineering, and creative design. TAIT’s 20 global offices have developed iconic productions and experiences in over 30 countries, all seven continents, and even outer space for renowned performers, theme parks, exhibits, and venues across the globe, including partnerships with Taylor Swift, Cirque Du Soleil, Royal Opera House, Nike, NASA, Bloomberg, Google, Beyoncé, and The Olympics

Position Purpose 

The Executive Assistant – Global Touring & Producing is responsible for supporting the effectiveness of the Chief Executive by protecting executive capacity, reducing friction, anticipating needs, and ensuring priorities, relationships, and commitments are managed with consistency and care.
This role operates in a high-context, high-trust environment and serves as a practical operating partner to the Chief Executive. The Executive Assistant owns the systems and coordination required to keep the executive office running effectively across calendar management, meeting readiness, travel, communication flow, visitor experience, relationship touchpoints, follow-through, family logistics, and special projects.

The role also works in close partnership with the VP, Market Operations to support the operating rhythm of the Global Touring & Producing organization. Together, they help ensure leadership priorities are translated into action, decisions are followed through, recurring meetings are well prepared, and cross-functional commitments remain visible and on track.
This is not a task-only administrative role. The Executive Assistant is expected to use judgment, operate independently, identify tradeoffs, and own issues through resolution. Success is defined by creating a calm, responsive, and well-coordinated executive environment in which the Chief Executive can focus on the highest-value work and stakeholders experience the office of Global Touring & Producing as thoughtful, prepared, and reliable.

Responsibilities

• Own and manage the Chief Executive’s calendar as a strategic tool, balancing priorities,
  capacity, travel, preparation time, and key relationships.
• Identify conflicts, surface tradeoffs, and protect focus time while ensuring alignment with
  business and personal commitments.
• Coordinate scheduling across internal leaders, clients, partners, and external stakeholders with clarity and professionalism.
• Prepare the Chief Executive for meetings with clear objectives, context, and required decisions.
• Coordinate agendas, logistics, materials, and attendee readiness to ensure productive
  discussions and actionable outcomes.
• Anticipate risks, sensitivities, and stakeholder dynamics for high-impact engagements.
• Partner with the VP, Market Operations to support leadership meetings, operating reviews, and planning sessions.
• Track decisions, action items, and commitments through completion, maintaining visibility on priorities and follow-ups.
• Help translate executive direction into clear next steps across teams.
• Manage communication flow across channels, ensuring key items are surfaced and addressed.
• Draft professional communications on behalf of the Chief Executive as needed.
• Build and maintain strong relationships with internal leaders, clients, partners, and stakeholders, ensuring a coordinated and responsive experience.
• Coordinate executive travel end to end, including logistics, itineraries, and contingencies.
• Plan and deliver high-quality visitor and guest experiences in partnership with local teams.
• Support personal and family logistics with discretion and reliability.
• Support special projects and cross-functional initiatives with clear coordination and follow through.
• Maintain simple systems that improve visibility and efficiency within the executive office.
• Exercise sound judgment, maintain confidentiality, and operate independently in fast-moving environments.

Position Requirements

• 7–10+ years of experience supporting a Chief Executive, President, or senior leader within a global touring, live entertainment, producing, or similarly complex, fast-paced organization.
• Proven expertise managing high-volume, high-complexity executive calendars across multiple time zones, including prioritization, conflict resolution, and strategic scheduling to maximize executive effectiveness.
• Demonstrated ability to prepare executives for high-stakes meetings, including assembling briefing materials, coordinating stakeholders, and ensuring clarity on objectives, decisions, and follow-up actions.
• Extensive experience coordinating domestic and international travel, including multi-city itineraries, client engagements, production site visits, and contingency planning.
• Strong track record supporting leadership teams and operating rhythms, including preparing for leadership meetings, tracking decisions and action items, and coordinating cross-functional follow-through.
• Experience working closely with senior internal leaders, external clients, partners, vendors, and high-profile stakeholders, with a high degree of professionalism and discretion.
• Familiarity with the operational demands of Global Touring, Producing, live events, or creative project environments, including irregular schedules, travel intensity, and dynamic priorities, strongly preferred.
  
  

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TAIT is an equal opportunity employer fully committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected characteristic as outlined by international, national, state, or local laws.